Finance and Administrative Support (RCO)
Procurement Process
IC - Individual contractor
Office
UNDP Pacific - FIJI
Deadline
10-Nov-20
Published on
26-Oct-20
Reference Number
71922
Documents
Terms of ReferenceAnnex 2 Confirmation of Interest
General Conditions of Contract for Individual Contracts
Overview
TERMS OF REFERENCE
Reference | PN/FJ/121/20 |
Location | UN RC Office, Suva, Fiji |
Application deadline | 10-11-2020 |
Type of Contract | Individual Contractor |
Post Level | National Consultant |
Consultancy Title | Finance and Administrative Support |
Languages required: | English |
Duration of Initial Contract: | 1 year (261 working days ) 1 January 2021 to 31 December 2021
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Consultancy Proposal (CV & Financial proposal Template) should be uploaded on UNDP Jobshop website(https://jobs.undp.org/cj_view_jobs.cfm?cur_rgn_id_c=RAS) no later than 10th Nov 2020 (Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to procurement.fj@undp.org. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore application will not be considered.
NOTE:
Proposals must be sent through UNDP job shop web page. Candidates need to upload their CV and financial proposal -using UNDP template.
- Daily rate to be inclusive of Medical insurance cost for the duration of the contract
- Selected Candidate will be required to submit a proof of medical insurance prior to issuance of contract
If the selected/successful Candidate is over 65 years of age and required to travel outside his home country; He/She will be required provide a full medical report at their expense prior to issuance to contract. Contract will only be issued when Proposed candidate is deemed medically fit to undertake the assignment
BACKGROUND
The UN Resident Coordinator (RC) provides leadership to the Pacific Joint UN Country Team and the UN’s programming work, as outlined in the UN Pacific Strategy, in support of national priorities. The RC has a team composed of national and international staff, forming the RC Office (RCO), and is based in Suva (Fiji). The RC oversees 10 Pacific Small Island Developing States (Pacific SIDS or PSIDS), namely Federated States of Micronesia, Fiji, Kiribati, Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu. Twenty-six resident and non-resident UN entities are signatories to the UNPS and members of The Pacific Joint UN Country Team. The RCO fulfils ten core coordination functions, namely strategic analysis and planning; oversight of the UN country programming cycle; representation of and support of UN Secretariat and UN agencies (incl. non-resident agencies); support to national coordination systems and processes; development and management of shared operational support services; crisis management preparedness and response; external communication and advocacy; human rights and development; joint resource mobilisation and fund management; and general UNCT oversight and coordination. The Multi-Country RCO is strengthening its capacity in order to fulfill these functions across the Pacific Island Countries. Under the overall guidance and supervision of the RCO Team Leader, the Finance & Administrative consultant will provide administrative and finance support services to the RCO ensuring high quality, accuracy and consistency of work. The Finance & Administrative consultant will work in close collaboration with the UNDP Operations team and other UN Agencies, as well as other entities as required. The position supports all team members of the Multi-Country RCO in Fiji. |
DUTIES AND RESPONSIBILITIES
Scope of Work
Provide administrative and financial support in implementing RCO activities focusing on Operations and Management coordination and achievement of the following results:
Expected Outputs and Deliverables
Institutional Arrangement The individual is expected to report directly to the RCO Team Leader.
Duration of the Work
Duty Station
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COMPETENCIES
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REQUIRED SKILLS AND EXPERIENCE
Educational Qualifications:
Experience
Language requirements and Computer skills
Price Proposal and Schedule of Payments
Consultant must send a financial proposal based on Monthly Lump Sum Amount(number of working day per month x daily rate) . The daily rate quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee ( Daily fees to include IC’s medical insurance costs),travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done on a monthly basis upon completion of the deliverables/outputs as assigned.
Evaluation Method and Criteria
Individual consultants will be evaluated based on the Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
Technical Criteria for Evaluation (Maximum 70 points)
Criteria 1: Educational Qualifications: 20 points
Criteria 2: Work experience: 40 points
Criteria 3: Language requirements and Computer skills: 10 points
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Financial Proposal (30%) To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Shortlisted candidates may be called for an interview which will be used to confirm and/or adjust the technical scores awarded based on documentation submitted.
Documentation required.
Offerors must send the following Mandatory documents:
Consultancy Proposal (CV & Financial proposal Template) should be uploaded on UNDP Jobshop website (https://jobs.undp.org/cj_view_jobs.cfm?cur_rgn_id_c=RAS) no later than 10th Nov 2020 (Fiji Time) clearly stating the title of consultancy applied for.
Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.
Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted.
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.
For any clarification regarding this assignment please write to procurement.fj@undp.org.
Women candidates are encouraged to apply.
The Fiji Office covers Fiji, Kiribati, Marshall Islands, Micronesia, Nauru, Palau, Solomon Islands, Tonga, Tuvalu and Vanuatu
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