View Notice

Communications Support for the Japan SHIP Innovation Challenge
Procurement Process :IC - Individual contractor
Office :UNDP Country Office - PHILIPPINES
Deadline :30-Nov-20
Posted on :23-Nov-20
Reference Number :73023
Link to Atlas Project :
00118909 - Accelerator Lab-Philippines
Documents :
Offeror's Template/Financial Proposal
P11 Template
General Terms & Conditions for IC
Overview :

Project Title

Accelerator Lab Philippines (00118909/00115528)


Project Description

The Philippines is cited as the third biggest contributor of marine litter in Asia throwing 2.7 million tons of plastic every year. The amount of mismanaged plastic waste generated by 83.4 million coastal residents in the Philippines was 1.88 million metric tonnes in 2010, with a high level of plastic bag consumption.[1]  As 60% of the Philippine population lives within the 832 coastal municipalities and 25 coastal cities[2], there is a need to understand better waste management among communities.


Pasig River in Metro Manila alone accounts for 21% of the organic waste flow to Manila Bay, 70% of which come from households. It is a major waterway that flows from Laguna Lake in the east to Manila Bay in the west, via five independent city administrations in the central part of Metro Manila (Pasig, Mandaluyong, Taguig, Makati, Manila). Apart from its upstream location of the river, Pasig City also connects to Marikina River, a major tributary from the Sierra Madre mountains in the northeast of Metro Manila, cutting across Pasig, Marikina, and Quezon City in Metro Manila, as well as four more municipalities in the province of Rizal. The Manila Bay Task Force has identified four key waterways in Pasig City characterized by i) industrial, ii) highly dense and iii) informal communities along its banks, which cut across 10 barangays in Pasig.[3] With sixteen city administrations in Metro Manila, robust data is needed to better understand waste flow through cross-boundary tributaries that ultimately lead to Manila Bay. These can inform better regulation, policy harmonization, and align implementation towards scaled impact. As cities serve as economic hubs and engines for the growth of the country, this also requires the need to urgently reduce the ecological footprint by changing the way we produce and consume. The COVID-19 pandemic has especially increased the pressure on city administrations to support the revival of economic activity, building the momentum and entry points to promote models for sustainable consumption and production. This provides an opportunity to leverage the dynamics of the growing innovative and creative spirit of urban centers to propose alternative packaging solutions. Together, this two-pronged approach aims to build the evidence to shift policy through data, as well as production models and consumption patterns through prototypes, to address the scourge of marine litter.


In undertaking this initiative, the Lab envisages contribution to the following stakeholders i) Department of Environment & Natural Resources (DENR) in supporting the implementation of the National Plan of Action on Marine Litter; ii) Pasig Local Government Unit (Pasig LGU) Executive & Environment Units to inform planning and targeted interventions; and iii) urban poor community who are disproportionately affected by poor waste management and sanitation (e.g. informal settlers along water tributaries), those who earn their living from the informal waste economy (e.g., waste pickers), and those due to choice and circumstance contribute to the issue (e.g., poor households buying “sachet” goods).


To support this initiative, the UNDP Philippines Accelerator Lab will be hiring a Consultant who will provide Communications support to the Japan SHIP Innovation Challenge implementation in the Philippines.


[1] Jambeck, J. R., Geyer, R., Wilcox, C., Siegler, T. R., Perryman, M., Andrady, A., ... & Law, K. L. (2015). Plastic waste inputs from land into the ocean. Science, 347(6223), 768-771.

[2] DENR, DILG, DA/BFAR, CRMP. 1997. Legal and jurisdictional guidebook for coastal resource management in the Philippines. Coastal Resource Management Project, Cebu City, Philippines. 196 p.



Expected Outputs and Deliverables


The Outputs and Deliverables shall coincide with the Work Plan of the Japan SHIP Innovation Challenge.  See below Japan SHIP Innovation Challenge indicative timeline:

              Deliverable / Outputs

Indicative level of effort


            Due Dates

  Review and Approvals                    Required

  1. Inception Report and Work Plan that shall include the details of the Communications Campaign Plan and other details agreed during prep meetings with UNDP. 



10 person days

Within 2 weeks from signing of the contract



- Head of Solutions Mapping, Accelerator Lab-Philippines




- Head of Exploration, Accelerator Lab-Philippines


- Head of Experimentation, Accelerator Lab-Philippines




After conferring with UNDP key officials & stakeholders


  1. Monthly Communications Progress Report 1 that includes the summary of social media and blog posts, including the video and photo content.


13 person days

31 December 2020

  1. Monthly Communications Progress Report 2 that includes the summary of social media and blog posts, including the video and photo content. 


14 person days

31 January 2021

  1. Monthly Communications Progress Report 3 that includes the summary of social media and blog posts, including the video and photo content.

14 person days

28 February 2021

  1. Final Communications Report that includes the summary of social media and blog posts, including the video and photo content.

14 person days

31 March 2021

Total level of effort

65 person days




Governance and Accountability Including Duty Station


  • The Consultant shall be directly supervised by the Accelerator Lab-Philippines (ALab-PH) Head of Solutions Mapping, with whom all outputs shall be submitted and through whom all communications shall be coursed to.  The Firm must also coordinate with the ALab-PH Communications Consultant and the UNDP CO Communications Team.
  • Considering the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work of the Individual consultant shall be done on work from home arrangement and within the guidelines and protocols set by the local and national government. This work shall be performed remotely. The Consultant is expected to have its own working premises, ICT equipment, internet connectivity, cloud hosting, among others; although software and cloud server services mentioned shall be provided by UNDP, Once the community quarantine restrictions are eased, UNDP and the Individual Consultant shall assess if it is safe and necessary to have in-person meetings and activities.


Expected Duration of the Contract

The Consultant shall perform the above works within 65 working days spread over a period of four (4) months beginning December 2020 until April 2021.


Scope and Price Proposal and Schedule of Payment

  • The Consultant should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall be “all inclusive” all costs (professional fees, medical insurance, communications, publishing of social media posts, etc.) that could possibly be incurred by the Consultant should be factored into the final amount submitted in the proposal. Travel, as deemed relevant by UNDP, will be arranged by UNDP, following UNDP Financial Rules and Regulations.
  • Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during contract duration.
  • The contract price will be fixed output-based price. Any deviations from the output and timelines will be agreed upon between the Consultant and the ALab-PH Head of Solutions Mapping.
  • Payments will be done upon satisfactory completion of the delivery by target due dates. Outputs will be certified by the Accelerator Lab-Philippines Project Manager, prior to release of payments.


Deliverable / Outputs

Due Dates

Indicative Percentage of Lump-sum Price

  1. Upon submission and acceptance of the  Inception Report

15 December 2020


  1. Upon submission and acceptance of the Monthly Communications Progress Report for December and January 2020.

31 January 2021


  1. Upon submission and acceptance of the Monthly Communications Progress Report for February and March 2020, including a Final Report that includes Learning Reflections and Recommendations.

31 March 2021






Duties and Responsibilities

The Consultant shall be responsible in providing Communications support to the UNDP Philippines Accelerator Lab that includes social media communications, video production, photography, graphics design, among others. 


  • Social Media Communications

The Consultant shall develop and post content to social media sites, which includes video and graphical content. In addition, the Consultant shall develop and oversee the social media community around the project and ensures regular engagement with them. A monthly Communications Report shall also be submitted to the Accelerator Lab.The Social Media Communications Plan shall be developed in coordination with the Accelerator Lab.


  • Video and Photography Production

The Consultant shall develop the script and plan the content for the production of both video and photography content.The Consultant shall coordinate with the Accelerator Lab in determining the concept and storyline so that the content is aligned with the Philippine Accelerator Lab narrative.


  • Production of at least four (4) three-minute videos on the project which shall cover the months of December, January, February, and March focusing on the solutions, the stakeholders, and the Japanese partners.  The outputs shall be formatted for social media platforms such as Facebook, Twitter, Youtube, LinkedIn, among others.
  • Take photos and conduct video recording with the appropriate equipment for filming and taking photos, including necessary editing and rendering software.
  • The consultant shall use their own HD quality video camera and professional editing software;
  • Allow for at least three revisions before finalizing the video documentation.


  • Graphic design


In coordination with the Accelerator Lab, the Consultant shall develop concepts, design graphics, and create layouts ensuring proper arrangement, size, type size, style and aesthetics. The assets created shall be used in UNDP Philippines Accelerator Lab social media and website.



Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;


Required Skills and Experience

Offers will be evaluated based on the combined scoring method :

  • Technical qualifications = 40%
  • Interview = 30%
  • Financial Proposal =    30%

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based on the following qualifications (with the appropriate obtainable points): 


    Maximum Obtainable             Points (100 pts)


At least a Bachelor’s Degree in Communications, Development Communications, Marketing, Multimedia Art & Design, or any related field. Having an advanced degree or equivalent certifications is advantageous.

 (14 points for bachelor’s degree; 17 points for a master’s degree; and 20 points for doctorate degree)



  • At least three (3) years of experience with a proven professional record at the national level in public relations, media, communications, or advocacy, with media channels and online communications platforms.  International experience is an advantage.
  • (14 points for 3 years of experience; 17 points for 5 years; add 1 point each for every year of international experience)


  • At least three (3) years of experience in video and photo production and content creation for use in social media campaigns.  Certifications and training is an advantage.
  • (14 points for 3 years of experience; 17 points for 5 years; add points for every proof of certification and training )


  • At least three (3) years of experience in creating graphic design assets including a wide range of communication products, both web and print.  Certifications and training is an advantage.
  • (14 points for 3 years of experience; 17 points for 5 years; add points for every proof of certification and training )


Communication Skills & Language

The Consultant should be fluent in written English (based on the submitted essay) and Filipino (must be indicated in CV).  In addition, the Consultant should be able to communicate effectively and  convey concepts in a clear, effective, and efficient way (based on essay and sample work))




Applicants who will only receive 70 points from the assessment of the CV will be qualified for an interview and assessment of the Financial Proposal.


Recommended Presentation of Offer

Interested applicants must submit the following documents/information to demonstrate their qualifications at this given link Please group them into one (1) single PDF document as the application only allows to upload a maximum of one document. 

  1. Duly accomplished Letter of Confirmation of Interest and Availability and including the financial proposal, using the template provided by UNDP;
  2. UNDP Personal History Form (P11) or Curriculum Vitae (following the template attached) indicating all past experiences from similar projects or requirements, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Financial proposal (in local currency) that indicates the all-inclusive fixed total contract prices, supported by a breakdown of costs as per template provided and clearly stating payment percentage; and,
  4. Work portfolio demonstrating at least three (3) examples of the following: Graphic Design, Videos, Photos. (provide link to portfolio)
  5. 500-word essay on the question: “How will effective strategic communication foster innovation?


Interested applicants to note that personal Medical/health insurance (to be purchased by the individual at his/her own expense) is mandatory for the issuance of contracts. Upon award of the contract, the consultant must be ready to submit proof of insurance valid during the contract duration.

The following templates / Annexes and IC General Terms & Conditions can be downloaded from

  • General Terms and Conditions for Individual Contract
  • Letter of Confirmation of Interest and Availability
  • P-11 form


In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.