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Consultancy: Development of Monitoring and Evaluation Plan for Gender-based Violence Secretariats in Papua New Guinea , IC/PNG/044-2020
Procurement Process :IC - Individual contractor
Office :UNDP PNG Country Office - PAPUA NEW GUINEA
Deadline :17-Dec-20
Posted on :11-Dec-20
Reference Number :73813
Link to Atlas Project :
00109535 - The Spotlight Initiative in Papua New Guinea
Documents :
Terms of Reference
IC Offerors Letter Confirming Interest and Availability .docx
Overview :

Duration: 120 days between December 2020 and July 2021, desk-based and field work required.


UNDP has a long history of working with the Papua New Guinea Government and Civil Society partners on addressing GBV. UNDP supported the PNG Department for Community Development (DfCDR) and Religion through the Office for Development of Women to develop the PNG National Strategy to Prevent and Respond to Gender-Based Violence (2016-2025). The National GBV Strategy was endorsed in December 2016 and launched in early 2017.

In 2019, DfCDR established the Interim Gender-Based Violence (GBV) Secretariat as a key output of the National Strategy to Prevent and Respond to Gender-based Violence (2016-2025).  The Secretariat’s role is to ensure there is high-level coordination and accountability by the government to GBV issues as well as ensuring that there is enhanced multi-sectoral GBV prevention and strengthened quality essential services for survivors of gender-based violence, both at the national and provincial levels. It is also responsible to establishment of Provincial GBV Secretariats within provinces to mainstream and coordinate GBV prevention and response activities including Capacity Building and Training; Research, Planning, Monitoring and Evaluation and Communication and Outreach.  

As part of its work under the EU-UN Spotlight Initiative, UNDP in consultation with the Interim GBV Secretariat seeks the services of an experienced consultant to work closely with the Interim GBV Secretariat on its plan to establish a Monitoring and Evaluation Plan for the National GBV Secretariat and Provincial Gender-based Violence Secretariats. The target provinces for UNDP in Phase 1 of Spotlight are Morobe, East New Britain, Hela, Southern Highlands and Enga. Other provinces based on their interest and the request of their member of Parliament who is part of the Coalition of Parliamentarians against Gender-based Violence may be included.

The Coalition of Parliamentarians Against Gender-Based Violence was launched in August 2020 and comprises twenty Members of Parliament who collectively gave rise to the first ever National Gender-based Violence Summit in Papua New Guinea. The Summit resulted in a substantive outcome statement signed by the Coalition and gave rise to GBV strategies, supported by UNDP, to be crafted for each of the eleven Spotlight province and beyond.  To support this and continue the  progress

against targets to address gender-based violence and promoting gender equitable norms the Consultant will help develop a strategy and guide the initial implementation period for Coalition of Parliamentarians to end Gender-Based violence. This will be part of the monitoring and evaluation framework for provincial and national government gender-based violence strategies to ensure the outcomes are both measured and their potential to be achieved enhanced.

The EU-UN Spotlight Initiative is a global partnership between the United Nations (UN) and the European Union (EU) to eliminate all forms of violence against women and girls in support of the 2030 Agenda on Sustainable Development. The Spotlight Initiative in Papua New Guinea will be implemented through four UN agencies (UNDP,  UN Women, UNFPA and UNICEF) with a focus on addressing intimate partner violence and domestic violence. It follows a transformative and evidence-based approach, addressing unequal power relations between men and women and focusing on gender equality and women’s empowerment. The overall vision of the Spotlight Initiative in PNG is that women and girls enjoy their right to a life free of violence, within an inclusive and gender equitable PNG.

Scope of work

The key deliverables are to support the Interim GBV Secretariat to:

  1. An Inception Report for the Assignment setting out concrete and timebound steps on key tasks and deliverables.
  2. Review existing systems and develop the M&E Framework for the National GBV Secretariat and Provincial GBV Secretariats by convening partner and stakeholder meetings to consult, input feedback and finalise the M&E system.  
    1. A report on the findings of the desk review for M&E framework and of the status of GBV in Spotlight provinces. Support may be extended to the Coalition of Parliamentarians and their provinces.
    2. Based on the findings of the review, make recommendations, and establish an M&E System following the development of Standard Operating Procedures (SOPs).
    3. A final strategic M&E Framework.
    4. A Final Accountability Framework
  3. Develop an Accountability Framework for the Coalition of Parliamentarians to End GBV.
  • Support Coalition of Parliamentarians Against Gender-Based Violence by developing their plan and including an M&E Framework.
  • Accountability Framework to be linked with the National and Provincial GBV Secretariats.

4.Work in consultation and contribute to other technical and capacity deployed by UNDP to assist the Interim GBV Secretariat so that the work is done in a complementary and cohesive way.

Reports, briefings and presentations

  1. Prepare a detailed report on issues and next steps including recommendations as needed.
  2. Presentations and regular briefings to DfCDR, UNDP and Spotlight RUNOs and relevant stakeholders including Provincial Governments.

Supervision and Duties & Responsibilities

Under the supervision of the Spotlight Project Manager and the National Coordinator of the Interim GBV Secretariat, the Consultant will provide technical support to meet the key objectives outlined above.  Overall guidance will be provided by the UNDP Assistant Resident Representative and the Deputy Secretary (Programmes) of the Department of Community Development and Religion.

Resources Provided

UNDP will provide the necessary support for the consultant to perform tasks defined in the Consultancy in collaboration with the National GBV Secretariat.

Education and experience

  • Master’s degree in gender studies, development studies, social science, or related field.
  • 10 years of hands-on experience on knowledge of systems for gender mainstreaming and capacity development in institutions as well as interagency collaboration.
  • Demonstrated experience and knowledge of setting up of monitoring and evaluation plans for organisations. Experience on Gender-based Violence M&E frameworks is desirable.
  • Ability to develop, maintain, and strengthen partnerships with others inside or outside the organization including donors and NGO partners who can provide information, assistance, and support.  
  • A proven track record of high-level consultancy and advisory work for the UN, UNDP, and/or reputable international organizations in complex project such as working with political leaders or institutions on gender equality programming.

Corporate Competencies

  • Demonstrates integrity by modelling the UN values and ethical standards;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; and
  • Treats all people fairly without fear or favour.

Functional Competencies

  • Excellent speaking and writing skills in English are necessary;
  • High level planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet challenging deadlines;
  • Analytical and problem-solving skills of a high order, including the ability to formulate recommendations and advice senior management on tackling difficult scenarios;
  • Leadership qualities, including the ability to make sound judgment, meet challenges constructively and creatively;
  • Excellent interpersonal skills, including ability to establish strong cooperative relationships with senior government officials, civil society and donors;
  • Ability to quickly adapt to change, and to remain calm under pressure; and
  • Proven cross-cultural communication and the ability to function effectively in an international, multicultural environment.

Documents to be included when submitting Consultancy Proposals

The following documents may be requested:

  1. Duly executed Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Signed P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services, but may be omitted for support services; 
  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must stipulate that arrangement at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.   The financial proposal must be submitted separately from other documents.

The P11 form and Template for confirming availability and interest are available under the procurement section of UNDP PNG website ( ).

Lump-sum contracts

The financial proposal shall specify a total lump-sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump-sum amount (including travel, living expenses, and a number of anticipated working days). 


All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket; should the IC wish to travel on a higher class, they should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging, and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.


Submission Instructions

Completed proposals should be submitted to with mandatory email subject: Consultancy: Development of Monitoring and Evaluation Plan for Gender-based Violence Secretariats in Papua New Guinea, no later than 17th December 2020.

For any clarification regarding this assignment please write to  Please be guided by the instructions provided in this document above while preparing your submission.

Incomplete proposals and failure to comply with proposal submission instruction will not be considered or will result in disqualification of proposal.

UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP

procurement opportunities.