Procurement Notices

Introduction – UNCDF

UNCDF is the UN’s capital investment agency for the world’s 47 Least Developed Countries (LDC). UNCDF uses its capital mandate to support LDCs pursue inclusive growth. UNCDF promotes financial inclusion, also through digital financial services (DFS), as a key enabler of poverty reduction and inclusive growth; and it demonstrates how localizing finance outside the capital cities can accelerate growth in local economies, promote sustainable and climate-resilient infrastructure development, and empower local communities. Using capital grants, loans and credit enhancements, UNCDF tests financial models in inclusive finance and local development finance; ‘de-risks’ the local investment space; and provides proofs of concept, paving the way for larger investors.

UNCDF’s objective is to develop inclusive financial systems in which a range of financial products are available to all segments of society, at a reasonable cost, and on a sustainable basis. UNCDF supports a wide range of providers (e.g. microfinance institutions, banks, cooperatives, money transfer companies) and a variety of financial products and services (e.g. savings, credit, insurance, pension, payments, and remittances).

Introduction:  Digital Finance in UNCDF

UNCDF manages several initiatives in LDCs in Asia, Pacific and Africa, to develop an inclusive digital finance eco-system that offers a wide range of financial services specially for low income vulnerable communities. Specifically, UNCDF provides a mix of policy, technical and financial support to a range of government and private sector actors in each country, as well as invests in research and other public goods that benefit all market actors.

Recently, UNCDF has formulated its strategy ‘Leaving no one behind in the digital era’ based on over a decade of experience in digital finance in Africa, Asia and the Pacific. UNCDF recognizes that reaching the full potential of digital financial inclusion in support of the Sustainable Development Goals aligns with the vision of promoting digital economies that leave no one behind. The vision of UNCDF is to empower millions of people by 2024 to use services daily that leverage innovation and technology and contribute to the Sustainable Development Goals. UNCDF will apply a market development approach and continuously seek to address underlying market dysfunctions.

UNCDFs digital interventions in Papua New Guinea

UNCDF launched its Digital Finance interventions in Papua New Guinea in 2009 through its Pacific Financial inclusion Program (PFIP) and focused on creating an inclusive environment for inception and scale up of digital financial services. UNCDF has been supporting the digital financial service providers, banks and other stakeholders in the country to develop the eco-system.

Organizational Context

UNCDF is part of the EU funded joint UN Support to Rural Enterprise Investment and Trade (STREIT) project in Papua New Guinea and is responsible for the access to finance component under the project. The STREIT project aims to support – vanilla, cocoa and fisheries value chains through a range of inter-related inputs. As part of its inputs to the project UNCDF will continue to engage with private sector, regulators and the government to scale up DFS eco-system in the project areas focused on supporting agri-value chains.

In this regard, UNCDF intends to hire a Clerk/ Transport Assistant to provide clerical support and driving services to the UNCDF office. Under the guidance and overall supervision of the UNCDF Country Lead, and day-to-day management from the Project Admin./Finance Associate, the transport assistant will provide reliable and safe driving services ensuring high accuracy of work. The transport assistant must demonstrate a client-oriented approach, high sense of responsibility, courtesy, tact, and the ability to work with people of different nationality and cultural backgrounds.

The transport assistant will also provide support and driving services to staff of other sister UN Agencies as and when advised by the project Admin/Finance Associate of UNCDF.

Scope of Work, Outputs and Deliverables

1. Provision of reliable and secure driving services.
2. Proper use of vehicle
3. Day-to-day maintenance of the assigned vehicle 
4. Availability of documents/supplies
5. Clerical and logistical support

Expected deliverables

• Ensures provision of reliable and secure driving services and support the administrative process by a) driving the office vehicle for the transportation of authorized personnel and delivery and collection of mail, documents and other items and b) meeting and pick up of official personnel and visitors as and when advised and also  follow up with visa and customs formalities and arrangements when required.
• Ensure cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports and proper use of the other office resources.
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tyres, brakes, car washing, etc.
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
• Ensures that all immediate actions required by the rules and regulations in case of involvement in accidents are taken.
• Provides logistical support:
  • Photocopying and duplication services
  • Assist with office filing
  • Packaging/packing of material received for dispatch.
  • Assist in creating Requisitions.
  • Assist in following up on Vendor Invoices.
• Other duties as required

Education and Experience Required

• Minimum grade 10 education or relevant qualification.
• Minimum 2 years of work experience.
• Minimum one-year experience in office filling and other administrative related activities is an advantage.
• Safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair and clerical experience.
• Fluency in written and spoken English
• Ability to quickly adapt to change, and to remain calm under pressure.

Evaluation

Cumulative analysis

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

a) Responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weighting; 70%

* Financial Criteria weighting; 30%

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of the technical assessment for shortlisted proposals.

Documents to be included when submitting Consultancy Proposals

The following documents may be requested:

1. Latest updated Curriculum vitae (CV) or Resume
2. Duly executed Letter of Confirmation of Interest and Availability using the template provided by UNDP. (Separate file from technical proposal (P11 and Brief description), password protected). Template of Letter of Confirmation of Interest and Availability can be accessible from this UNP PNG Procurement page
3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must stipulate that arrangement at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

Lump-sum contracts

The financial proposal shall specify a total lump-sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump-sum amount (including travel, living expenses, and number of anticipated working days). 

Travel

One return ticket is envisaged for this assignment. In general, UNDP should not accept travel costs exceeding those of an economy return class ticket; should the IC wish to travel on a higher class, they should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging, and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Submission Instructions

Proposals may be submitted on or before the deadline as indicated below. Proposals must be submitted using this generic email procurement.png@undp.org address only.

Incomplete proposals and failure to comply with proposal submission instruction may not be considered or may result in disqualification of proposal.

Completed proposals should be submitted using no later than 16 March 2021 (PNG Time).

For any clarification regarding this assignment please write to procurement.pg@undp.org. Only written communication will be responded.   

UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities.