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Consultancy services - Tender evaluation for Procurement of Marine and Oceanographic equipment
Procurement Process :IC - Individual contractor
Office :UNDP Country Office - MAURITIUS
Deadline :08-Apr-21
Posted on :01-Apr-21
Reference Number :77000
Link to Atlas Project :
00119794 - Restoring Marine Ecosystem by Rehabilitating Coral Reefs
Documents :
Annex A - Letter of confirmation of interest and availability
Annex D - P11
Terms of Reference
Annex B - Model Contract IC
Overview :

Background / Project Description

The ‘Restoring Marine Ecosystem Services by Rehabilitating Coral Reefs to Meet a Changing Climate Future’ project was approved by the Adaptation Fund in October 2018 following a regional call for proposals under the themes of Food Security and Disaster Risk Reduction. The project budget of USD 10 M will benefit Mauritius and Seychelles through coral restoration activities as well as capacity building programems and knowledge exchange for the region. The project is implemented under the Direct Implementation Modality (DIM) and involves executing partners in the Republic of Mauritius (Ministry of Blue Economy, Marine Resources, Fisheries and Shipping) and the Republic of Seychelles (Ministry of Environment, Energy and Climate Change). The project implementation started in 2020 and the duration is six years (72 months).

The overall objective of the project is to reduce the impact of climate change on local communities and coral reef-dependent economic sectors in the Republic of Mauritius and the Republic of Seychelles by implementing coral reef restoration with thermal tolerant corals as adaptation to climate change

In view of achieving the relevant project strategies, objectives and outputs, specialised ocean monitoring and survey equipment are being procured. In this context, the service of a Technical Specialist is required to support the Project Management Team in the tender evaluation of submissions which will be received following the Invitation to Bid (ITB) launched for specialised marine and oceanographic equipment.

Scope of Work
The Technical Specialist will be part of the Evaluation Panel which will be set up at the level of UNDP to evaluate bids for procurement of highly specialized equipment such as the ocean monitoring and survey equipment. The Technical Specialist will also provide the principal technical input and advise the Regional Project Manager regarding the value for money on the procurement exercises conducted. While most of the work will be done home-based the consultant is expected to liaise with the Project Management team virtually during the evaluation exercises.

Duties and Responsibilities
The duties of the Technical Specialist shall be as follows:
• Form part of the evaluation panel to evaluate the bids received for the procurement of ocean monitoring and survey equipment.
• Advise the Evaluation Panel to ensure value for money procurement.
• Assist the Evaluation Panel in seeking clarification with the bidders, if required.
• Assist the Evaluation Panel in finalizing the Evaluation Report
• Assist the Evaluation Panel in answering any queries until final approval of the Evaluation Report has been obtained.

For detailed information on the outputs and deliverables, please refer to the Terms of reference.


Duration of the Work
The Technical Specialist for Tender Evaluation for the procurement of marine and oceanographic equipment shall be for 10 person-days over a period of 3 months. This is a lump sum-based contract, based on set deliverables.

Duty Station

Qualifications and Experience of the Successful Consultant

A Master’s Degree in marine science, natural sciences, physics, or any other relevant field

• Demonstrated expertise in the field of marine science and a good understanding of marine monitoring and survey equipment.
• At least 5 years in conservation, sustainable use, monitoring and management of marine and coastal biodiversity.
• Experience in conducting marine expeditions, ocean monitoring and surveys.

• Knowledge in IT
• Good Competency in English

Scope of Price Proposal and Schedule of Payments

Payment Conditions
This is a lump sum contract that should include costs of consultancy and other costs required to produce the above deliverables.
In full consideration for the complete and satisfactory performance of the Services under this Contract, UNDP shall pay the Contractor based on the Certificate of Payment (CoP) and supporting documents/respective against the deliverables stipulated in Section D of the Terms of Reference.


Criteria for Selection of the Best Offer
Individual consultants will be evaluated based on the following methodology:
Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) Responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
The evaluation shall be carried out by way of desk review.


Candidates scoring a minimum of 70% of the technical evaluation would be considered for the financial evaluation.

The financial offers will be evaluated giving the lowest price proposal 30 marks and marking the other more expensive proposals reverse proportionally to the cheapest offer.

Recommended Presentation of Offer
The following documents are requested:
a) Duly completed Letter of Confirmation of Interest and Availability using the template provided by UNDP;
b) Personal CV or P11, indicating all experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
c) Technical Proposal: Brief description of why the individual considers him/herself as the most suitable for the assignment (including his/her experience and Tracking Tools), and a methodology on how they will approach and complete the assignment. The technical proposal should be submitted along with the P11 in a single pdf file; and
d) Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided by UNDP. The financial proposal should be submitted as a separate file (marked “Financial Proposal_TA/ITB”) to and should be locked with a password that would be provided upon request.

Submission of Application

Applications should be sent through email: on or before Thursday 08 April 2021 (16:00 pm Mauritius time)

The subject of email should be : 77000_TA/ITB