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Consultancy for Provincial Food Security Coordinator in Enga province of Papua New Guinea, IC/PNG/020-2021
Procurement Process :IC - Individual contractor
Office :UNDP PNG Country Office - PAPUA NEW GUINEA
Deadline :07-May-21
Posted on :26-Apr-21
Development Area :CONSULTANTS  CONSULTANTS
Reference Number :77855
Link to Atlas Project :
00130712 - Strengthening Integrated [Enga]
Documents :
Terms of Reference
IC Offerors Letter Confirming Interest and Availability .docx
Overview :

Ref: IC/PNG/020-2021

Duration: Eight months over the period of May – December 2021 (with the possibility of extension based on performance assessment results)

Please note that UNDP is not in the position to accept incomplete applications - please make sure that your application contains all details as specified below in this notice.

  1. PROJECT DESCRIPTION

The project “Strengthening Integrated Sustainable Landscape Management in Enga Province Papua New Guinea” will assist in strengthening sustainable and inclusive economic development of the Enga Province of Papua New Guinea by three components: i) improving climate change mitigation and adaption; ii) strengthening food and nutrition strategy and iii) improving biodiversity and land/forest conservation. It will be achieved through the development and delivery of an innovative approach to rural development that brings together government systems, private sector and community action to present a model for climate compatible green growth.

Integrated sustainable land use and development planning within provincial and district development planning will provide a framework and supporting environment for effective climate compatible development including both mitigation and adaptation actions. This framework will be used as a base to help catalyse community action on sustainable projects and the development of community conservation areas as well as private sector investment in the development and production of high quality ‘conservation commodities’ that have improved international market access and prices and support the delivery of multiple objectives at the community level. This integrated approach is fully in line with a number of government and private sector initiatives with the current project acting as a catalyst to bring these elements together as well as helping to bridge the investment gap presents in fully operationalizing these integrated approaches.

Through these actions the project will provide significant support to achieving both PNG’s Medium-Term Development Goals, including targets for increasing agricultural productivity, increasing areas under conservation and reducing levels of forest loss. It will also support action under the SDGs in particular action on SDG15 Life on Land, SDG 13, Climate Action and Goal 2, Zero Hunger.

The Provincial Coordinator will ensure the delivery reporting of activities undertaken across Enga province. To the extent possible, extend the services to the coherence and implementation of UNDP-supported projects on protected area, climate change and disaster risk management.

2. Objective

Under direct supervision of the National Project Manager and overall supervision of International Technical Advisor in close partnership with Enga Provincial Administration and Climate Change and Development Authority, Provincial Coordinator will primarily be responsible for Component 2 of the project to strengthen food and nutritional security in Enga province of Papua New Guinea.

3. SCOPE OF WORK

The second component will focus on engagement with both key commercial value chains and subsistence farmers to improve cultivation techniques and help integrate new crops and produce within production systems.

The Provincial Coordinator will also be working with provincial counterparts, civil society, private sector (and an eventual successor programs/projects) in planning and coordinating the interventions of the key actors involved in the implementation of Component 2 of the project. This entails:

  • Supervise and oversee, coordinate, monitor and regularly report on the implementation of the Component 2 of the UNDP/EU project “Strengthening Integrated Sustainable Landscape Management in Enga Province Papua New Guinea” in Enga province. 
  • Provide necessary support to service delivery partners in undertaking feasibility studies, capacity building activities and stakeholders’ consultations related to food and nutrition security within the province.
  • Actively work with the Enga provincial administration, civil society, private sector and other relevant representatives to support with the establishment of the provincial-level coordination mechanism and structure that will lead and support better resource decisions in the province and be able to communicate issues raised to the Provincial Administration or other appropriate authority.
  • Establish robust partnership with private sector such as coffee producers and farmers to access to domestic and international agriculture supply chain markets.
  • Closely work with vulnerable groups, youth and women to involve them in implementation of the project activities on the ground.
  • Provide the Project Manager (PM) with weekly updates by email, on progress, results, challenges, proposed solutions and actions for the following week.
  • Ensure there is proper coordination of provincial workplan and maintain better working dialogue with the partner NGOs and the communities to ensure grievances are communicated and resolved.
  • Responsible for capacity support to Community Conservation Areas (CCA) communities and NGO partners for delivery of outcomes of food security and green commodities, as necessary.
  • Manage and coordinate all meetings, conferences and missions of UNDP and EU delegations in accordance with agreed terms of reference.
  • Support and facilitate continuous information-sharing on protected area among stakeholders.
  • Provide technical support to communities to access additional funding support through sources such as GEF Small Grants Program, EU, IUCN CEPF, USAID PACAM, among other possible funding agencies.
  • To extend provide support for UNDP-supported projects within Enga and neighbouring provinces.
  • Communicate with other provincial coordinators appointed by the project, to share information on activities and support each other to resolve implementation challenges.
  • Assist the Project International Technical Advisor (CTA) and PM to ensure the relevant agreements established between the Provincial Administration and CCDA/UNDP are being implemented, monitored and reported.
  • Support on-going media engagement, social media, website and online platforms to promote and communicate NDCs to key stakeholders and the general public

4. DELIVERABLES

The Provincial Coordinator will be responsible for delivering the following outputs:

 

Deliverables/ Outputs

Estimated Duration to Complete the assignment

Target Due Dates

Payment Percentage

Certifying/ Authorizing officer

Payment upon submission and acceptance of the following deliverables:

  • A monthly report that captures all key activities including detail workplan and calendar for achieving the activities in the TOR.

21 days

31 May 2021

12.5%

  

Project Manager

Payment upon submission and acceptance of the following deliverables:

  • A monthly report that captures all key activities including the review and signed Memorandum of Agreement with the Enga provincial administration in relation to Component 2 – Food and Nutrition Security;

21 days

30 June 2021

12.5%

 

Project Manager

Payment upon submission and acceptance of the following deliverables:

  • A monthly report that captures all key activities such as inputs to quarterly report

21 days

31 July 2021

12.5%

 

Project Manager

Payment upon submission and acceptance of the following deliverables:

  • A monthly report that captures all key activities carried out, including outcomes of feasibility studies recommendations on food and nutrition security

21 days

31 August 2021

12.5%

 

Project Manager

Payment upon submission and acceptance of the following deliverables:

  • A monthly report that captures all key activities carried including the process and recommendations related to the Gender Mainstreaming in food and nutrition security

21 days

30 September 2021

12.5%

 

Project Manager

Payment upon submission and acceptance of the following deliverables:

  • A monthly report that captures all key activities carried including identification and screening of local partners.

21 days

31 October 2021

12.5%

 

Project Manager

Payment upon submission and acceptance of the following deliverables:

  • A monthly report that captures all key activities carried including annual monitoring of project key indicators.

21 days

30 November 2021

12.5%

 

Project Manager

Payment upon submission and acceptance of the following deliverables:

  • A final consolidated report that captures all key activities carried out during 2021 AWP and achievement of result areas and indicators.

21 days

15 December 2021

12.5%

 

Project Manager

5. Institutional arrangements, Duration of Work, Duty Station

  • The Provincial Coordinator will be based within the Project Management Unit of Enga Provincial Administration. He/she will be given access to relevant information necessary for execution of the tasks under this assignment.
  • Payments will be made upon submission of a detailed time sheet and certification of payment form, and acceptance and confirmation by the Project Manager on days worked and outputs delivered.  
  • The work will be undertaken up to eight months over a period of May - December 2021.
  • In case of any delays to achieve the expected outputs, the Provincial Coordinator shall notify the Project Manager and International Technical Advisor in advance to take necessary steps.

6. Education and experience

Education

  • At least Bachelor’s degree in sustainable development, climate change, forestry, agriculture environmental management, social/political sciences, international relations, gender or development policy or other related expertise areas required.

Work experience

  • At least three years of experience on climate change, forestry, land use planning.
  • At least three years of experience of stakeholder engagement processes and designing inclusive participatory methodologies for different groups in society including the most vulnerable groups. Demonstrated experience with working with both youth engagement and gender equality considerations as part of stakeholder engagement or at least one of the two and good knowledge of the other is a plus.

Competencies

  • Fluency in written and spoken English.
  • Strong inter-personal skills, in particular, demonstrated team leadership qualities and excellent oral communication skills.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • High level planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet challenging deadlines;
  • Ability to quickly adapt to change, and to remain calm under pressure;

7. Evaluation

Cumulative analysis

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

a) Responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weighting; 70%

* Financial Criteria weighting; 30%

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals.

 

Criteria

Points

Percentage

Qualification

 

10%

  • At least Bachelor’s degree in sustainable development, climate change, forestry, agriculture, environmental management, social/political sciences, international relations, gender or development policy or other related expertise areas required.

 

10

 

Experience

 

55%

  • At least three years of experience on climate change, forestry, land use planning.

30

 

  • At least three years of experience of stakeholder engagement processes and designing inclusive participatory methodologies for different groups in society including the most vulnerable groups. Demonstrated experience with working with both youth engagement and gender equality considerations as part of stakeholder engagement or at least one of the two and good knowledge of the other is a plus

25

 

Competencies

 

5%

  • Fluency in written and spoken English.
  • Strong inter-personal skills, in particular, demonstrated team leadership qualities and excellent oral communication skills.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • High level planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet challenging deadlines;
  • Ability to quickly adapt to change, and to remain calm under pressure;

1

 

1

 

1

 

 

1

 

 

1

 

Technical Criteria

 

70%

**If necessary interviews shall also be conducted as part of the technical evaluation to ascertain best value for money. 

 

 

Financial Criteria – Lowest Price

 

30%

Total

 

100%

Documents to be included when submitting Consultancy Proposals

The following documents may be requested:

  1. Duly executed Letter of Confirmation of Interest and Availability using the template provided by UNDP.
  2. Signed P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, on how they will approach and complete the assignment. Please paste the letter into the "Resume and Motivation" section of the electronic application.
  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must stipulate that arrangement at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.  

Lump-sum contracts

The financial proposal shall specify a total lump-sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump-sum amount (including travel, living expenses, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket; should the IC wish to travel on a higher class, they should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging, and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Submission Instructions

Proposals may be submitted on or before the deadline as indicated below. Proposals must be submitted using this generic email procurement.png@undp.org address only.

Incomplete proposals and failure to comply with proposal submission instruction may not be considered or may result in disqualification of the proposal.

Completed proposals should be submitted using no later than 7 May 2021.

For any clarification regarding this assignment please write to Procurement Officer on procurement.pg@undp.org 

UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities.