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Online System for the Ministry of Finance Web Design and Programming Specifications
Procurement Process :IC - Individual contractor
Office :Guinea-Bissau - GUINEA-BISSAU
Deadline :28-May-21
Posted on :17-May-21
Development Area :SERVICES  SERVICES
Reference Number :78591
Link to Atlas Project :
00124116 - GC - Political Stabilization & Reform
Documents :
Overview :

Dear Sir / Madam:

We kindly request you to submit your quotation for Online system for the Ministry of Justice, as detailed in Annex 1 of this RFQ.  When preparing your quotation, please be guided by the form attached hereto as Annex 2. 

Quotations may be submitted on or before May 28, 2021and via (choose appropriate box) ☒e-mail, ☐courier mail or ☐facsimile to the address below:

United Nations Development Programme

UN Building Rua Rui Djassi, Bissau Guinea-Bissau

Ludnilce Embalo


Quotations  are requested for :

The design, programming and backend development of a website. The use of open-source content management system, such as Joomla, WordPress or Drupal is welcome. The design, programming and backend development of a website. The use of open-source content management system, such as Joomla, WordPress or Drupal is welcome. 

Title of Initiative: 

UNDP Guinea-Bissau, online system for the Ministry of Finance “Portal de Direção Geral de Contribuição e Impostos”.


Website for the providing support to the DGCI.


Facilitate and help citizens and migrants to obtain important information on:

  • Taxation
  • Income Tax
  • Services Tax
  • Import Duty and Sales Tax
  • Excise Tax
  • How to Pay Taxes
  • Due Dates for Payments
  • Process of Appeals
  • Taxation Law
  • Taxation Documents
  • Tax Forms
  • Tax Offices Contact Details  



Responsive web design that works on desktop screens, tablets and mobile devices.

Visual Design and Aesthetic 

Artistic Work:  

• Design User Interface, Layout, Colour, Typography, Icons, Pictures, Infographics and other visual aspects of the website.




• Define the visual identity of the site, in line with pre-designed communication materials developed by UNDP. 


Other Requirements:

• Liaise regularly with programmers & UNDP Guinea Bissau

• Be open to the consultative process: Receive feedback on designs and make revisions.

• Determine technical requirements when designing webpage layouts.  



Technical  Work:

• Develop, stage & test effective code structures. • Use best software development practices. • Integrate data with back-end services and databases. • Be responsible for the website’s upkeep & maintenance, security and session management. • Diagnose problems with creative solutions. • Use diagnostic and analytic tools. • Conduct Search Engine Optimization. • Initiate periodic testing. • Implement contingency plans for a systems failure.  • Ensure browser compatibility, a back-up system & traffic statistics, including geomapping functions.  


Other Requirements:

• Liaise with designers and UNDP Guinea Bissau. • Train DGCI staff on how to use the Content Management System for easy cataloguing of information and updating of data. • Possess organizational skills to juggle tasks within the constraints of timelines and budgets. 



• Develop a website in Portuguese;

• Allow the flexibility to add and edit content via templates.

• Use a blog-style text editor to feature news/events/video. Also have the possibility to link to news articles published elsewhere.

• Include the possibility of sharing information via social media

• Present partner logos and information on partners.

• Present existing platforms

• Present resources and useful information

• The home page should include dynamic content to demonstrate content updates, but should be quickly displayed (even if with weak limited connection)

• Include a space for communities to dialogue

 Maintenance :

• Set database backups and full site backups. Store these on a separate web server. Every 3 months, check backup health by restoring the most recent backup to a separate web server.

• Apply available patches and software updates for any software or plugin the site relies on (e.g. PHP, Perl, DotNet/ASP, content management systems, etc.)    

• Run a link checker to crawl the site and look for broken links. Check for 404 errors and resolve these by fixing links or redirecting. Maintain high search engine rankings

• Check website loading speed. Identify and fix issues that might be slowing down the site. Spot trends (good or bad) in the site’s speed performance.         

 • Check that all pages on the front end of the website are loading without errors.                                                                                                                                

  • Review and resolve any issues with emails sent from the web server.                 

• Review and update tags and keywords for search engine optimization.              

• Identify structural issues that may affect how search engines view the site.    

• Conduct analytics to highlight the most important metrics for the site. Look for trends (good or bad) in the key statistics. Assist in tweaking the content to suit.

• Test any important functionality like filling out signup forms, sharing posts etc. to make sure everything is working. Check all error log files, and address them.                                                                                            

 • View and navigate the website to ensure that it looks and displays properly on the regularly updating versions of all the browsers and mobile devices.                

• Monitor the uptime logs. If uptime is less than 99.9% then consult with web hosts to provide a solution.    

• Remove any unneeded website extensions and inactive website administrators.                                                                                                                  

 • On an annual basis, update the copyright date in the footer and in any other references.                                                                                                                        

  • Register and renew the domain name in a timely fashion.                                  

  • Review each page of the site for content accuracy and consistency of fonts, photo sizes etc.                                                                          

 • Update content such as text, images and other media when needed.

• Make sure the backend system of updating content works efficiently.      

Upon Completion of Each Service

• Submit all working design files to UNDP Guinea Bissau. 



• Possibly renew contract for maintenance services. 


Due to the evolving nature of the initiative, the UNDP may request some changes or additions to aspects of design and/or programming in the future, after the launch of the website.  

More information

If you need further information, please do not hesitate to contact me.