Required Skills and Experience
- University degree in Mechanical/Electrical/Chemical Engineering, Environmental Sciences, or other relevant disciplines
- Minimum 5 years of working experience on implementation of projects/programme, related to Montreal Protocol and/or Climate Change
- Minimum 5 years of working experience in the area of HCFCs data collection and Project development.
- Minimum 5 years of experience on the strategic programming related to programmes and projects.
- Experience with UNDP or UN Agencies
Skills and competencies
- Knowledge on Montreal Protocol guidelines and its amendments
- Excellent analytical aptitude, communication, writing and presentation skill
- Fluency in written and spoken English
- Working knowledge in other official UN language is an asset
Criteria for selection of individual consultant for award of contract
The selection of the best offer from the shortlisted candidates will be based on a Combined Scoring method – where the qualifications and experienced will be weighted a maximum of 70 points and combined with the price offer which will be weighted a max of 30 points out of 100 points.
Method: Cumulative analysis method will be used to evaluate proposals.
When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
- Responsive, compliant, acceptable; and
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation
Technical Criteria weight: 70%
Financial Criteria weight: 30%
University degree (or higher) in Mechanical/Electrical/Chemical Engineering, Environmental Sciences, or other relevant disciplines
Minimum 5 years of working experience on implementation of projects/programme, related to Montreal Protocol and/or Climate Change
Minimum 5 years of working experience in the area of air-conditioning
Minimum 5 years of experience on the strategic programming related to programmes and projects.
Experience with UNDP or UN Agencies
Communication & Technical Skills
Proficiency in English (written and spoken). Working knowledge in other official UN language is an asset
Knowledge on Montreal Protocol guidelines and its amendments
Excellent analytical aptitude, communication, writing and presentation skill
Financial evaluation (Weight 30%)
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Financial Proposal (30% weight of combined score)
Qualification: Only applicants meeting the following minimum requirements will be longlisted:
- University degree in Mechanical/Electrical/Chemical Engineering, Environmental Sciences, or other relevant disciplines.
- Working experience in the area of air-conditioning.
- Proficiency in English.
- Knowledge on Montreal Protocol guidelines and its amendments.
Only those candidates that meet the minimum level of education, relevant years of experience, language requirements, and knowledge on Montreal Protocol and its amendments will be considered for the technical evaluation. The technical evaluation will be conducted by a desk review to select the shortlisted candidates (those that score at least 70 out of total 100 obtainable scores). The technical evaluation may also include interviews with shortlisted candidate(s). Only applicants obtaining a minimum of 70 points on technical evaluation will be short-listed and will be required to submit Financial proposal.
Application Procedures (Instructions to Applicants
The application is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:
Step 1: Interested individual consultants submit the following documents:
- Personal History Form (P11) or CV, indicating all past experience from similar projects, as well as the contact details (e-mail and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: UNDP P-11 Form.
- Brief description of why the individual considers him/herself as the most suitable for the assignment. Indicate available start date.
- A brief methodology, on how you will approach and complete the assignment, including a tentative table of contents for the final report; and
- a list of similar assignment with topic/name of the assignment, duration, role of consultant and organization/project.
Step 2: Submission of Financial Proposal:
Only applicants who attain a score of 70% and above on the technical evaluation will be contacted and requested to submit a financial proposal.
Scope of Price Proposal and Schedule of Payments:
- Financial proposals must be all inclusive and must be expressed in USD for this consultancy, using the financial proposal template available here Financial proposal template. The proposals should be sent via email (email@example.com) with the following subject heading: “ODS Verification and Fire-Fighting Analysis " by the deadline informed. Proposals to be received after the deadline may be rejected.? In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown.
- Payment will be made upon submission of a certificate of payment request, indicating outputs achieved and days worked to be verified and cleared for payment by the supervisor.
The term ‘all inclusive” implies that all costs (professional fees, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses will be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP will not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
The Consultant will be given access to relevant information necessary for execution of the tasks under this assignment. The incumbent will be responsible for providing her/his own laptop.
(click on the hyperlink to access the documents):
Annex 1 - Financial Proposal Template
Annex 2 - IC Contract Template
Annex 3 – IC General Terms and Conditions
ANNEX I - Guidelines for verification of national consumption targets of the MYAs
1. The purpose of the guidelines is to provide guidance for conducting verification of the national consumption targets of the MYAs, bearing in mind the specific reporting requirements in each of these agreements.
2. These guidelines are intended for the verification of national consumption targets of multi-year agreements for CFCs, halons, CTC, TCA, and methyl bromide. They do not apply to ODS production sector phase out agreements which are governed by guidelines approved by the Executive Committee in the year 2000; sectorial plans may require additional verification procedures at the sectorial level.
Basis for verification of the national consumption targets of the MYAs
3. Since the MYAs define their achievement targets in annual national maximum allowable consumption of an ODS, the verification of the national consumption targets of the MYAs should use the Montreal Protocol definition of consumption as the basis for the verification of the achievement of the targets (i.e. consumption = production+imports-exports). For those Article 5 countries which do not produce the ODS, the formula can be simplified to be consumption equals imports (minus exports where appropriate). For those countries where ODS is produced, the verification of consumption should include the verification of production which was conducted following the guidelines approved at the Executive Committee’s thirty second meeting. Imports and exports should be verified using the criteria defined herein.
Procedure for the verification
4. The verification should review national legislation, policies and procedures on ODS imports/exports, such as,
(a) channel of communication between Government (the licensing authority) and customs;
(b) authorized list of importers/exporters and, where available, distributors;
(c) conditions of issuing licenses;
(d) administrative procedures and documentation;
(e) system of monitoring and reporting on exports of ODS;
(f) sanctions or penalties to be imposed on violation of legal regulation;
(g) mechanisms and capacity for prosecution and enforcement
(f) national system of harmonized custom codes in order to identify ODSs and ODS mixtures;
(g) procedures to be applied in case of suspicious shipments;
(h) sampling or other identification methods used.
5. The verification should review official statistics on imports/exports: compare quotas issued versus actual quotas used.
6. The verification should review a representative sample of reports from importers/exporters, and where available of distributors.
7. The verification should review the follow up on the recommendations from previous verifications.
8. The verification should conclude the exercise by discussing conclusions and recommendations.
Data needed for the verification
9. The following information should be available for the purpose of the verification:
(a) list of authorized importers/exporters, and where available, distributors;
(b) ODS imports quotas and exports license issued;
(c) actual ODS imports and exports;
(d) national policies and procedures on ODS imports and exports;
(e) government enforcement structure for ODS imports and exports;
(f) documents such as licenses, trade names, code numbers, labelling, etc, to be presented to customs by importers and exporters of ODS.
10. The final verification document should:
(a) describe the detailed steps and procedures taken to conduct the verification.
(b) summarize all aspects of national legislation, policies and procedures designed to ensure achievement of the consumption targets in the multi-year agreement.
(c) provide detailed data demonstrating and confirming that the consumption target in the multi-year agreement was achieved.
Institution/consultant to conduct the verification
11. The choice of the institution/consultant to conduct the verification should generate a reasonable level of confidence that there is no conflict of interest in the process and that the results of the verification are independent and objective.
12. The selection of the candidates for the verification should be made by the responsible implementing agency in consultation with the country concerned. The final selection of the institution/consultant should follow the rules and procedures of the contractor.
(UNEP/OzL.Pro/ExCom/46/47, Decision 46/38,?para. 167).
(Supporting document: UNEP/OzL.Pro/ExCom/46/47 Annex XIII).