Procurement Notices

Please be advised that the deadline of submission of bid is extended until 25 September 2021, 5.00PM Manila time. Kindly email you bid to bids.ph@undp.org and reach out to procurement.ph@undp.org to schedule the submission of security deposit.

- 10 September 2021

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UNDP Philippines are hereby inviting bids for sale of 4 different vehicles.  The details of the vehicles and bidding process is provided in this document.  for any clarification on the process please communicate by writing to procurement.ph@undp.org

1. Particulars of the Vehicle For Bidding.  Annex A shows the particulars of the vehicle offered for sale through sealed bidding and serves as the form to be used in submitting bids. Vehicle being disposed is on an "as-is-where-is" basis. Therefore, UNDP will not entertain any complaints of malfunction of the vehicle, nor will it accept any requests for repair or transporting of vehicle purchased before or after the sale. This does not in any way imply that the asset for sale requires such repair or servicing.

2. As safety precaution against COVID-19, all vehicles will not be available for physical viewing and inspection. Please refer to Annex B to Annex E  for the latest photos of the vehicles.  The vehicles are currently located on the following places:

3. Bidders can quote for one or multiple vehicles. 

4. Financial Bid. The financial bid should indicate an all -inclusive bid price quoted in Philippine Pesos. Minimum bid price for each vehicle is indicated in the attached bid form.

5. Security Deposit. A security deposit in the form of a cheque made payable to “UNDP Representative Peso Account” equivalent to ten (10%) of the total bid price. A copy of the check must be submitted along with the bid on or before the 24 September 2021, 5.00PM Manila time.

Original copy of the security deposit in a form of check should be submitted to UNDP Procurement at this address: UNDP, 15th Floor North Tower, Rockwell Business Center Sheridan, Sheridan Street corner United Street, Highway Hills, Mandaluyong City. Kindly email procurement.ph@undp.org 3 days before physical submission of the check to UNDP Premises. 

6. Forfeiture of the security deposit. Bids whose security deposit are found, after opening of the financial bids, to be less than the required minimum amount shall cause the bid to be rejected. Under such circumstances, the security shall be forfeited by UNDP. T

The security deposit of the successful bidder shall be retained as a guarantee which shall be forfeited to UNDP in case of failure to pay the full amount within a period of ten (10) working days after confirmation of the sale and provision of documents to the successful bidder. Security deposits of unsuccessful bidders shall be returned 1 day after the receipt of full payment in form of cash or check from the successful bidder/s made to UNDP Finance Unit.

7. Withdrawal of bids. All bidders shall be allowed to withdraw his/her participation, but only before deadline of submission of bids. The bid may be withdrawn only after the bidder officially communicates his/her purpose in writing to UNDP on or before the deadline herein specified. In which case, the security deposit shall not be forfeited and will be returned to the bidder unopened.

However, no bid can be withdrawn for any reason whatsoever after the deadline of submission of bids. Should the bidder insist on withdrawing his/her bid after the deadline of submission of bids, such withdrawal shall cause the forfeiture of the security deposit.

8. Submission of Bids.  The bid submission form (Annex A) and the copy of the check should be submitted to bids.ph@undp.org on or before 24 September 2021, 5.00PM Manila time.  

• Original copy (physical copy) of the check must be submitted BEFORE 24 September 2021, 5.00PM Manila time to the UNDP address at:  15th Floor North Tower, Rockwell Business Center Sheridan, Sheridan Street corner United Street, Highway Hills, Mandaluyong City. Kindly email procurement.ph@undp.org 3 days before physical submission of the check to UNDP Premises. 
• All files must be free of viruses and not corrupted. Bids must be password protected.
• Password for the bid must not be provided to UNDP on or before the deadline of submission of bids.
• UNDP Procurement will send a separate email requesting for the password. 
• Mandatory Email Subject: Sale of UNDP Vehicles

9. Late submission of Bids. Bids submitted after 24 September 2021, 5.00PM Manila time for whatever reason or cause shall be considered late. The original check shall be also returned to the bidder.

10. Opening of the Bids. Unless otherwise officially communicated by UNDP to the bidders, the bids shall be opened on 27 September 2021, 1.30PM Manila time, in the presence of UNDP representatives.

11. Award. UNDP will award to the highest bidder per vehicle and will be notified through email. 

12. Payment of Price Offered to UNDP.  Successful Bidders will be notified by UNDP through the email address provided in the Bid Submission form. Prior to release of the vehicle, the winning bidder should have fully paid the applicable taxes to the internal revenue authority and the “price offered” disclosed in Bid Submission form to UNDP only.

13. UNDP Procurement will notify the winning bidder through email where payment processes will be provided accordingly.

14. Payment of Taxes. If the winning bidder is not a VAT-exclusive entity, the vehicle shall only be handed over by UNDP upon the bidder's submission of the official receipt confirming the full payment of taxes to the internal revenue authority.

15. UNDP reserves the right to reject any or all bids, or to accept such bid as may be appropriate with UNDP policies and procedures.