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BBRSO154587: Consultant to Develop Standard Operating Procedures (SOPs) – MCO Review
Procurement Process :IC - Individual contractor
Office :UNDP Barbados and the Eastern Caribbean - BARBADOS
Deadline :30-Sep-21
Posted on :16-Sep-21
Reference Number :83409
Link to Atlas Project :
00116682 - CO RC Project
Documents :
Solicitation Document
Annex 2 - General Terms and Conditions
Annex 3 and 4 - Letter of Offerors and Financials
Annex 5 - Sample Contract
Overview :


To apply, interested persons should upload the combined* Technical Proposal/Methodology (if applicable), CV and Offeror’s Letter to “UNDP Jobs” by navigating to the link below and clicking “APPLY NOW”, no later than the date indicated on the “UNDP Jobs” website. Applications submitted via email will not be accepted**: -

UNDP Job Site – (cut and paste into browser address bar if the link does not work)

* PLEASE NOTE: The system allows the upload of one (1) document ONLY – if you are required to submit a Technical Proposal/Methodology, this document along with your CV/P11 and Offeror’s Letter, MUST be combined and uploaded as one.

NOTE: The Financial Proposal should not be uploaded to “UNDP Jobs”**.


**Please email the password-protected Financial Proposal to The subject line of your email must contain the following: “BBRSO154587 Financial Proposal – Your Name


If the password for your Financial Proposal is required, it will be requested by the Procurement Unit.

Any request for clarification must be sent in writing to within three (3) days of the publication of this notice, ensuring that the reference number above is included in the subject line. The UNDP Barbados & the OECS Procurement Unit will post the responses*** two (2) days later, including an explanation of the query without identifying the source of inquiry, to: - (cut and paste into browser address bar if the link does not work)

A detailed Procurement Notice, TOR, and all annexes can be found by clicking the above link.

*** UNDP shall endeavour to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Proposals, unless UNDP deems that such an extension is justified and necessary




As of January 1st, 2019, the UN General Assembly mandated the operationalization of a UN Reform process that has reconfigured the UN Development System (UNDS), to better respond to, and support countries in achieving Agenda 2030 and the Sustainable Development Goals (SDGs). To this end, at country-level, a strengthened leadership of the United Nations has come into effect with an empowered and independent UN Resident Coordinator (RC) and providing adequate capacities to Resident Coordinator’s offices (RCOs) to support the UN to deliver better collectively to national needs. It also calls for a new generation of UN Country teams (UNST) in the case of Barbados and the Eastern Caribbean), designed to implement initiatives that appropriately respond to national and regional needs and priorities more effectively and efficiently.


Accordingly, in January 2019, the Resident Coordinator’s Office (RCO) in Barbados and the Eastern Caribbean was established under the leadership of an RC to execute five key functions: namely, strategic planning, economic analysis, data and results reporting, partnership and development financing and communication. The RC leads the UN Sub Regional Team (UNST) of Barbados and the Eastern Caribbean, a multi-country office (MCO), covering 10 countries: Barbados, Antigua and Barbuda, Dominica, Grenada, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines and three British Over-seas territories – Anguilla, British Virgin Islands and Montserrat. The UNST is comprised of 10 resident agencies based in Barbados, covering programmatic work as a Multi-Country Office either for the entire Caribbean or the Eastern Caribbean region, in addition to seven Non-Resident Agencies which are actively involved in the implementation of the UNST interagency work plan.


In keeping with the mandate to facilitate more tailored and better coordinated support to member states, the physical presence of the office of the UN Resident Coordinator has been expanded with the engagement of six Country Coordination Officers to be based in the six independent countries served by the MCO - Antigua and Barbuda, Dominica, Grenada, Saint Kitts and Nevis, Saint Lucia and Saint Vincent and the Grenadines. This expansion presents both opportunities and challenges for the way the Resident Coordinator’s Office (RCO) interacts with member states, UN agencies, and other development partners.


It is therefore imperative that the RCO considers ways to better organize its organizational design and put in place concomitant standard operating principles and procedures to guide the daily functioning of the RCO team to optimize the performance of an expanded team. For this reason, the services of an individual consultant is being solicited to help in the streamlining the operational procedures of the RCO. As a direct consequence of this consultancy, it is expected that RCO staff would have a clearer understanding of the way in which individual and team functions are carried out, in a standardized and coherent manner and clarify how the RCO interacts with agencies, inter-agency mechanisms and external partners. Further, it is projected that once these SOPs are implemented, the overall team effectiveness and efficiency will be further enhanced in the following areas:


1) internal collaboration and work planning

2) Communications (RCO, AFPs, governments, donors, media)

3) Crisis and disaster management

4) Mission Planning

5) Joint Programme Oversight and Monitoring