Procurement Notices

Expert Roster: DevLIVE+ Training Consultant (as Individual Contractor)

Apply directly here: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=107420

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Expert Roster: DevLIVE+ Training Consultant (as Individual Contractor)

Period of assignment/services:       Initially one year, extendable for maximum up to three years

Duty Station:                                   Remote and on site

1. Background to the Assignment

The Development through Local Indicators and Vulnerability Exposure Database (DevLIVE+)[1] is a system and a tool that is used to collect, organize, visualize and manage baseline data and information on the household, building structures and production areas for monitoring access to and delivery of basic services, assessing vulnerabilities and exposures to hazards and risks, and creating develop2ment pathways toward sustainable and progressive communities.

The DevLIVE+ generates socio-demographic profiles, not only at the municipal or barangay level, but up to the household level. It also provides disaggregated data by sex, age, work, educational attainment, or spatial location through charts, lists or even map locations that would facilitate analysis in crafting the local land use and development plans. Considering that significant socio-economic indicators can be captured related to access to basic services among others, local decision makers have found the tool essential in resource allocation, prioritization of barangays and delivery of services, or justify their programs, projects and activities using the DevLIVE+ to improve the conditions of communities who are either most vulnerable, left behind, or lacking in access to government services.

Originally designed to assess risks and exposure of households to natural hazards, the DevLIVE+ was further enhanced and expanded to collect data on non-residential structures i.e. commercial, institutional and industrial, and agricultural production areas i.e. livestock, poultry and fishing which are significant information to the exposure database of an LGU. The DevLIVE+ is implemented for a detailed evaluation of potential risks in an automated manner, which would significantly enhance development of future local plans and programs.

Furthering its applications, localized Sustainable Development Goals (SDG) indicators i.e. poverty incidence, unemployment rate and presence of informal settlers among others could easily be monitored. Decision makers could now have a tangible data and statistics to further track and provide appropriate solutions to this SDG indicators. Because the system uses open source software, and data visualization tools, it is flexible enough to accommodate the needs and priorities of the local government units (LGUs) and agencies, by simply making adjustments in the data gathering tool, and writing the analytics.

Under the Ministry of the Interior and Local Government (MILG) and UNDP’s Localizing e-Governance for Accelerated Provision of Services (LeAPS) project, the DevLIVE+ is a vital component which will empower the LGUs in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) with up-to-date information for local planning, programming and SDG monitoring. UNDP will conduct an initiation training to MILG and key stakeholders to the different implementation processes and most specially on data navigation and processing.

UNDP will also provide technical assistance at key stages of the implementation from data collection, validation to management, through training, mentoring and coaching to the BARMM LGUs. This intensive training design is adopted to instill the processes within the LGUs for future updating of their data, to ensure sustainability of the system and to promote common data among departments.

UNDP Philippines is establishing a roster of experts/consultants, available on-demand, to support its LeAPS program (and other programs) in implementing the DevLIVE+ in the selected local government units in BARMM and other provinces.

The Consultant may also be engaged for other UNDP projects with similar requirements, scope of work, and outputs.

[1] The DevLIVE+ was developed as an expansion of the Climate and Disaster Exposure Database (ClimEx.db) from the United Nations Development Programme, Australian Government, and Climate Change Commission’s Resilience and Preparedness toward Inclusive Development (RAPID) program which is focused as an exposure database.

IMPORTANT:

Offerors must upload in one (1) file the aforementioned documents.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/6xdJm/bE9TCw8fU

Incomplete submission of required documents may result in disqualification.

Please see deadline of submissions above.

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.

Duties and Responsibilities

1. Scope of work

A Terms of Reference will be developed for each requirement, with specific outputs, duration and level of effort. In general, the Individual Consultant may be required to perform the following tasks:

1. Design a detailed methodology and workplan for the delivery of the DevLIVE+ training for participants of selected LGUs including the preparatory workshops;
2. Conduct training needs assessment for the DevLIVE+ participants;
3. Update training design and approach based on the training needs assessment;
4. Conduct trainings to target participants of selected LGUs on the following activities:
   1. Community preparation and orientation of the local chief executive and key staff, local DevLIVE+ team, and barangay leaders;
   2. Data Privacy Impact Assessment with key stakeholders;
   3. Geotagging of survey elements for the GPS operators;
   4. Digital survey enumeration using the ODK-based DevLIVE+ mobile app for the local enumerators;
   5. Data navigation and analytics using the QlikSense data platform of the DevLIVE+ for the local data validators and managers;
   6. Data cleansing for the local data validators and managers;
   7. Training of trainors for the community validation; and
   8. Orientation on the SDGs using the data dashboard.
5. Provide coaching and mentoring during the data collection and data analysis;
6. Conduct sustainability assessment with recommendations on data use and applications in the LGU; and
7. Conduct pre- and post-skills assessment and post training report on lessons learned with recommendations for improvement.

1. Institutional Arrangements

For the duration of the contract, the Consultant shall report to the LeAPS Project Manager in the delivery of the terms of reference. Reporting is output-based, and all deliverables must be submitted to the LeAPS Project Manager. Similarly, the final tranche output report should be formally accepted by the LeAPS Project Manager, in coordination with the MILG LeAPS Technical Working Group and the Programme Analyst, Institutions and Partnerships Programme Team, UNDP Philippines, before payment is made. Any deviations in this arrangement will be discussed and agreed upon with the Consultant.

1. Facilities to be provided by UNDP

Depending upon the actual requirement, UNDP Philippines may assign space for work and provide administrative and logistics service.However, the Consultant will be required to use their own IT and communications systems and do the preparatory work from their own locations. For consultations, workshops and/or trainings, UNDP will arrange the logistics and other requirements, the consultant(s) will only be required to delivery/facilitate and support UNDP Project on the identified deliverables.

1. Duration of the Work

Successful candidates will be placed under the roster for minimum of one (1) year. The roster duration may be extended for up to maximum of three (3) years if their performance evaluation is deemed satisfactory and if there is an ongoing requirement.

Selection under the roster does not guarantee any contract amount during the validity of the roster, and further engagements will be on an on-call basis.

Depending on specific requirements, the actual duration will be specified in the Terms of Reference for each individual assignment. 

Contracting modality and call-off mechanism from the roster:

1. All the selected candidates will be put on a roster, successful candidates will be notified of their selection by UNDP procurement team.
2. A long term agreement (LTA) will be signed for one year based on the daily fee rates quoted by the consultants.
3. At the time of actual requirement, UNDP will conduct a secondary competition among the consultants and share the Terms of Reference with list of deliverables. Upon receipt of this communication, the consultants must confirm their interest and availability, and quote for the level of effort required based on their fixed daily fee per LTA, as well as for any other additional costs relevant to the completion of the identified deliverables.
4. After evaluation by UNDP, UNDP will email the recommended consultant a purchase order to be signed. The purchase order will include details on the location of the assignment, deliverables andlinked payment tranches, and any agreed travel costs.
5. After the purchase order has been sent, no further costs would be reimbursed by UNDP (increased number of work days/hours, or increased travel costs) unless there is prior written authorization by UNDP.
6. Once the services are completed and have been approved by the hiring unit, the consultant(s) will send the following for payment purposes: a) complete invoice with approved deliverables and travel costs (if any); b) supporting documentation (bills/vouchers) for reimbursements of travel costs if applicable; c) copy of the UNDP signed purchase order for the assignment.

1. Duty Station

The Consultant’s duty station will be home based (anywhere in the country) with travel to BARMM and/or nearby provinces, as required by the specific TORs. The consultant(s) will be expected to report on a mutually agreed schedule, organize regular updates meetings with the UNDP Project team.

1. Performance Indicators

Aside from the delivery of the outputs, the roster is to be evaluated based on the following key performance indicators (KPIs):

KPI 1.Responsiveness: Accept or decline the assignment within 5 calendar days after being contacted and should be available to start no later than 10 calendar days upon receipt of confirmation of acceptance by UNDP.

KPI 2.Timeliness of submission of report

KPI 3.Quality of reports submitted, based on the specific TOR

KPI 4.Communication and reporting: Consultant shall communicate and provide reports in a timely and professional manner

KPI 5.Analytical depth: Consultant shall have analytical skills to be able to produce high quality strategic notes relevant to high level policy dialogue.

If the consultant fails to meet UNDP’s performance requirement, the consultant will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result in the exclusion from the roster.

Competencies

1. Competencies

Corporate Competencies

• Demonstrates integrity by modelling the UN mission, vision, values, and ethical standards;
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability; and
• Promotes UNDP’s agenda in meetings.

Other Competencies

• Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
• Demonstrates capacity to plan, organize, and execute effectively;
• Initiative, good analytical skills, mature judgment and ability to work under tight schedule while respecting deadlines achievement, ethics and honesty;
• Ability to establish effective working relations in a diverse environment;
• Consistently approaches work with energy and a positive, constructive attitude;
• Builds strong relationships with internal and external clients;
• Demonstrated ability to function in a team environment and to deal with complex multi-stakeholder environment;
• Good ability to use information and communication technologies as tools and resources; and
• Excellent written communication and presentation/public speaking skills, focus on results, ability to interact productively in a teamwork environment.

Required Skills and Experience

1. Qualification of the Successful Expert

The CVs will be reviewed using the criteria in the table below. Only offerors who will obtain a minimum of 70% or 49 out of 70 obtainable points will be shortlisted.

1. Recommended Presentation of the Offer

The Consultant shall be jointly selected and agreed upon by UNDP. The prospective Consultant(s) shall provide the following:

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; and
3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs (see H. Scope of Price Proposal), as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

IMPORTANT:

Offerors must upload in one (1) file the aforementioned documents.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/6xdJm/bE9TCw8fU

Incomplete submission of required documents may result in disqualification.

Please see deadline of submissions above.

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.