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UNDP-BPPS-RFP-2022-014-Proposals for Hybrid/Virtual Event Platform for the 2022 Effective Development Co-operation Summit (HLM3)
Procurement Process :RFP - Request for proposal
Deadline :10-Jul-22
Posted on :24-Jun-22
Development Area :SERVICES  SERVICES
Reference Number :92743
Link to Atlas Project :
00050716 - Capacity Development for Aid Effectiveness
Documents :
UNDP-BPPS-RFP-2022-014-Hybrid-Virtual Event Platform
Overview :

We kindly request you to submit your Proposals for Hybrid/Virtual Event Platform for the 2022 Effective Development Co-operation Summit (HLM3); for the 3rd High-Level Meeting of the Global Partnership for Effective Development Co-operation (GPEDC), also known as the 2022 Effective Development Co-operation Summit and to successfully deliver on it, UNDP, as part of the OECD-UNDP Joint Support Team to the Global Partnership, requires a service provider with a simple, customizable and intuitive virtual event platform and lead on the required production elements for the first hybrid edition of the Effective Development Co-operation Summit held from 12 – 14 December 2022 for 3,000 participants over different time zones.

Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. 

Proposals may be submitted on or before Sunday, July 10, 2022 COB New York Time (EST) via email, at by the indicated submission deadline. Also, should you have any questions, please email: 

United Nations Development Programmeunde

Ayman Safwat

                Your Proposal must be expressed in the English and valid for a minimum period of 90 days.

In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline.  Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  In submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.               

                The Technical Proposal and Financial Proposal files MUST BE COMPLETELY SEPARATE and sent separately and clearly marked as either “TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL,” as appropriate. Each document shall include the Proposer’s name and address.

Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.  

The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract.  Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail and the total price shall be corrected.  If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected. 

No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal.   At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. 

Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions indicated herein.  The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP in this link:

Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.

                UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:

                UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP. 

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link :

Thank you and we look forward to receiving your Proposal.

Sincerely yours,                                                                                                                                                     

Ali Tahsin Jumah

Chief, Central Procurement Unit, New York