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Communications Strategy and Action Plan for Invasive Alien Species
Procurement Process :IC - Individual contractor
Office :Fiji - FIJI
Deadline :06-Sep-22
Posted on :22-Aug-22
Development Area :CONSULTANTS  CONSULTANTS
Reference Number :94569
Link to Atlas Project :
00084576 - FJ Invasive Alien Species
Documents :
Confirmation of Interest Form
General Terms and Conditions
Overview :

TERMS OF REFERENCE

 (Fiji IAS Project)

National Consultancy – Communications Strategy and Action Plan for Invasive Alien Species

 

Reference No.

PN/FJI/110/22

Location

Fiji

Application deadline

6th September 2022

Type of Contract

Individual Contractor

Post Level

National Consultancy

Languages required:

English. Ability to converse in local language is advantageous.

Duration of Initial Contract:

 

30 Days (starting no later than September 16 and completion by December 16,2022)

 

 

BACKGROUND

The United Nations Development Programme (UNDP), acting as an implementing agency of the Global Environment Facility (GEF), has been requested by the Biosecurity Authority of Fiji (BAF) to procure the services of the consultant. The objective of the IAS project is to improve the chances of the long-term survival of terrestrial endemic and threatened species on Taveuni Island, surrounding islets and throughout Fiji by building national and local capacity to manage Invasive Alien Species. Commonly referred to as the Fiji IAS Project, this is an initiative funded by the Global Environment Facility (GEF) over a 5-year period from 2018 – 2023 with a budget of USD 3,502,968.

 

Project Description

Invasive alien species (IAS) are the greatest threat to biodiversity in the Pacific Islands. Numerous IAS have been introduced to Fiji, with significant impacts on natural landscapes and biodiversity. The recent introduction of Giant Invasive Iguana – GII (Iguana iguana) – to Fiji represents the first established population of this species in the Pacific and is a potential bridgehead to some of the world’s most isolated island ecosystems. GII have already caused harm throughout the Caribbean where they are spreading fast and have significant detrimental effects, including on native biodiversity, agriculture and tourism. Although there are several national and local-level initiatives to address IAS in Fiji, these efforts, lack adequate capacity and an overall comprehensive strategy to ensure a systematic and effective protection of biodiversity-rich and important areas. An effective, systematic and comprehensive eradication effort against GII, before populations grow beyond the point where they can be controlled is currently lacking and urgently needed.

The preferred solution requires a suite of preventative measures to reduce IAS incursion and establishment, that will be introduced by this project, including:

(i) Strengthened IAS policy, institutions and coordination at the national level to reduce the risk of IAS entering Fiji, including a comprehensive multi-sectorial coordination mechanism to ensure the best possible use of resources and capacities for prevention, management, eradication, awareness and restoration, and capacity building of biosecurity staff;

(ii) Improved IAS prevention and surveillance operations at the island level on Taveuni, Qamea, Matagi and Laucala to reduce potential for pest species to enter and establish within the four-island group and move between these islands;

(iii) Implementation of a comprehensive eradication plan for GII based on comprehensive survey and public outreach on Taveuni and an increase in removal effort of GII on the islands of Qamea, Matagi, and Laucala; and

(iv) Strengthened knowledge management and awareness raising that targets the public, tour operations and visitors, to safeguard the nation from IAS.

 

Outcome 4 of the Fiji IAS project is specifically focused on increased awareness of risks posed by IAS and need for biosecurity of local communities, travelling public, tour operators and shipping to invasive alien species and biosecurity.

 Baseline conditions for this outcome

There is no comprehensive IAS information at the national level, without which prevention, management and awareness of IAS in Fiji will remain under-capacitated because existing knowledge and information are not readily accessible to all stakeholders. IAS and biosecurity outreach efforts will remain as they are currently (limited) with no coordinated programmatic approach. Public engagement with supporting biosecurity efforts will remain low.

 

Interventions under this outcome

Safeguarding the nation from IAS will be greatly improved through established public and visitor awareness, outreach and buy-in in regard to IAS prevention and management. Recognition that IAS impacts everyone at all levels will ensure that prevention and management efforts receive public and government support, and that all stakeholders recognize and adhere to their personal biosecurity responsibilities, ensuring their continuance and maximizing their effectiveness. This will be accomplished through awareness campaigns, creation and maintenance of an online public access IAS clearinghouse and a national IAS database.

 

 

DUTIES AND RESPONSIBILITIES

Scope of Work

Following successful trialing of the four-island outreach campaign (Output 3.1), this is being extended nationally to create broad awareness of and responsibility for IAS management, and support for measures that prevent IAS entry into and within the country. Output 3.1 supported the development of a comprehensive public outreach program in Taveuni and the surrounding islets (Qamea, Matagi and Laucala) built upon the message “IAS and biosecurity is everyone’s responsibility”.

The IAS Project is immediately recruiting the services of a consultant to specifically provide support in developing a national communications strategy and action plan. The outreach program is expected to target a broad range of stakeholders including tour operators, shipping agents and the travelling public and be built upon the message “IAS and biosecurity is everyone’s responsibility”. The project would support the development of publicity materials for the national outreach program.

Once a draft report is available, the consultant is expected to consult with relevant stakeholders for their consideration and feedback. This is to be coordinated in consultation with IAS Project Implementation Unit.

 

Key responsibilities include:

It is critically important for the consultant to carry out these tasks while keeping BAF and UNDP fully involved but at the same time taking a technical (and sometimes managerial) lead.

 

Expected Outputs and Deliverables

The consultant is expected to deliver the following product by the end of the consultancy:

A National IAS Communications Strategy and Action Plan. This will include a monitoring and evaluation framework as well as a gender inclusive approach.

 

Institutional Arrangement

  • The consultant will be monitored, overseen and supervised by the UNDP Pacific Office in Fiji in close cooperation with BAF. The consultant is expected to consult with a range of IAS stakeholders.
  • The consultant is expected to provide his/her own computer.

 

Duration of the Work

The consultancy is for 30 days commencing no later than   September 16 completion no later than December 16,2022.

  • The consultant shall be engaged to undertake the consultancy working concurrently according to a planned schedule to be completed by the latest December 16,2022
  • The consultant is expected to propose a work plan, budget and timelines to achieve the expected outputs with the appropriate methodology.

 

Duty Station

The consultant will be home based but is expected to travel to field as well as consultant with national stakeholders. The Consultant is expected to supply their own computer/including camera.

 

Supervision / Reporting

  • The Consultant will report directly to UNDP Head of Resilience and Sustainable Development Unit and/or her/his representative and UNDP Regional Technical Specialist/Advisor based in Bangkok, Thailand.
  • The Consultant will support, supervise, train and mentor the PIU staff.
  • The Consultant will provide regular reporting to BAF and any other relevant government stakeholders together with the Project Coordinator and stakeholders.
  • The Consultant will supervise, guide, manage and monitor progress and deliverables of the team members comprising national and international experts.
  • The Consultant is expected to produce a final report upon successful completion of activities according to the agreed schedules. The consultant is expected to provide his/her own computer.

 

COMPETENCIES

The following competencies are required:

  • Strong interpersonal and communication skills;
  • Ability to work well as part of a multi‐cultural team and displays gender, religion, race, nationality and age sensitivity and adaptability;
  • Ability for team working;
  • Self‐management, emotional intelligence, and conflict management;
  • Analytical and strategic thinking/results orientation;
  • Experience in participating and following the project cycle, creative capacity solving problems;
  • Computer literacy (e.g., Microsoft Word, Excel, and Power Point) is a prerequisite;
  • Ability to engage various partners and stakeholders and builds strong relationships with clients and other stakeholders;
  • Demonstrates strong commitment and patience to deal with competing deadlines, demands, and interests.

 

REQUIRED SKILLS AND EXPERIENCE        

Following is the required qualifications and experience:

Educational Qualifications:

  • Minimum degree in natural or environmental sciences, conservation, biology and/ or 5 years of experience in communications

 

Experience

  • Previous experience undertaking consultancies for development agencies
  • Experience in developing communication strategies and action plans is essential
  • At 5 relevant years’ experience in conservation and/or IAS 
  • Experience with implementation of communications, outreach and awareness-raising relating to environmental issues
  • Strong networks working with government departments, civil society, statutory organizations and private organizations.
  • Expertise, sensitivity and knowledge on gender issues are required.

 

Language requirements

  • Fluency of English language is required (verbal and written).
  • Understanding of local language is advantageous.

 

Price Proposal and Schedule of Payments

Consultant must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:

 

Payment Schedule

  • Fifteen percent (15%) of the consultancy fee will be paid following signing of this Agreement and acceptance of a work plan September 16,2022.
  • Fifteen percent (15%) of the consultancy fee will be paid following submission and acceptance of a detailed methodology by October 17,2022.
  • Thirty percent (30%) upon submission and acceptance of a draft Communications Strategy and Action Plan by November 17,2022 (also includes a summary outlining key feedback/comments by stakeholders received on the draft copy).
  • Forty (40%) of the consultancy fee will be paid following submission and acceptance of final National Comms strategy and Action Plan by December 16,2022.

 

Evaluation Method and Criteria

Individual consultants / Company will be evaluated based on the following methodology:

 

Cumulative analysis

The award of the contract shall be made to the individual consultant/company whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

 

Criteria

Max. Point

Qualification

  • Minimum degree in natural or environmental sciences, conservation, biology and/ or 5 years of experience in communications
  •  

 

 

10%

Experience

  • Previous experience undertaking consultancies for development agencies
  • Experience in developing communication strategies and action plans is essential
  • At 5 relevant years’ experience in conservation and/or IAS 
  • Experience with implementation of communications, outreach and awareness-raising relating to environmental issues
  • Strong networks working with government departments, civil society, statutory organizations and private organizations.
  • Expertise, sensitivity and knowledge on gender issues are required.

 

10%

10%

 

10%

 

10%

 

10%

 

10%

 

Total

70%

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Shortlisted candidates shall be called for an interview which will be used to confirm and/or adjust the technical scores awarded based on documentation submitted.

 

Documentation required

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

  • Letter of Confirmation of Interest and Availability using the template provided in Annex II.
  • Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
  • Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; and b) a methodology, on how they will approach and complete the assignment.
  • Financial proposal, as per template provided in Annex II. Note: National consultants must quote prices in Fijian Dollars (FJD).

Note: Successful individual will be required to provide proof of medical insurance coverage before the commencement of contract for the duration of the assignment.

Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted. The successful consultant shall opt to sign an Individual Contract or a Reimbursable Loan Agreement (RLA) through its company/employer with UNDP.

Annexes

For any clarification regarding this assignment please write to Mr. Dale Kacivi - procurement.fj@undp.org/dale.kacivi@undp.org  

Proposal Submission

All applications must be clearly marked with the title of consultancy and submitted on or before, 6th September 2022, 5pm (Fiji Time) online via UN Jobs website https://jobs.undp.org/ or etenderbox.pacific@undp.org