| Overview : The United Nations Development Programme (UNDP) hereby invites you to submit a Bid to this Invitation to Bid (ITB) for the above-referenced subject. This ITB includes the following documents and the General Terms and Conditions of Contract which is inserted in the Bid Data Sheet: Section 1: This Letter of Invitation Section 2: Instruction to Bidders Section 3: Bid Data Sheet (BDS) Section 4: Evaluation Criteria Section 5: Schedule of Requirements and Technical Specifications Section 6: Returnable Bidding Forms - Form A: Bid Submission Form
- Form B: Bidder Information Form
- Form C: Joint Venture/Consortium/Association Information Form
- Form D: Qualification Form
- Form E: Format of Technical Bid
- Form F: Price Schedule
- Appendix 1 – Compliance Sheet for each Lot
- Appendix 2 – Scope of Works for each Lot
- Appendix 3 - UNDP eTendering User Guide for Bidders
- Appendix 4 - UNDP GTCs for Contracts (Goods and-or Services)
If you are interested in submitting a Proposal in response to this ITB, please prepare your Proposal in accordance with the requirements and procedure as set out in this ITB and submit it by the Deadline for Submission of Proposals set out in Bid Data Sheet. In case your company is not registered in the E-Tendering Module, please use the following temporary username and password to register your company/firm: Username: event.guest Password: why2change Bidders, who registered on the e-tendering, will be able to download the complete bidding documents from the e-tendering website at:https://etendering.partneragencies.org If you need further information, please feel free to contact the Focal Person in UNDP: Firas Abbas E-mail address: firas.abbas@undp.org with copy shadi.hussein@undp.org UNDP will conduct an online pre-bid conference and highly encourage interested bidders to attend this conference. The conference details are mentioned in Section 3. Bid Data Sheet point
number 4. You may acknowledge receipt of this ITB by utilizing the “Accept Invitation” function in eTendering system, where applicable. This will enable you to receive amendments or updates to the RFP. Should you require further clarifications, kindly communicate with the contact person/s identified in the attached Bid Data Sheet as the focal point for queries on this ITB. In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the ITB and all other forms providing details of UNDP requirements. The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail, and the total price shall be corrected. If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected. No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal. At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Contract or Purchase Order that will be issued as a result of this ITB shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP. Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process. UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP. UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link: https://www.un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/files/attachment/page/pdf/unscc/conduct_english.pdf Note: We would like to inform you that UNDP Iraq country office is expected to announce another tender for the supply of Autoclave Shredders 15KG/Cycle within upcoming week. UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities. | 
