Events Logistics Support consultant
Procurement Process
IC - Individual contractor
Office
UNDP Pacific Multi Country Office - FIJI
Deadline
09-Sep-22
Published on
29-Aug-22
Reference Number
95084
Overview
BACKGROUND
Office of the High Commissioner for Human Rights established a regional presence for the Pacific in Suva, Fiji in August 2005. It covers 16 countries: Australia, Cook Islands, Federated States of Micronesia, Fiji, Kiribati, Nauru, New Zealand, Niue, Palau, Papua New Guinea, Republic of the Marshall Islands, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu. Based on the global mandate, OHCHR Regional Office for the Pacific:- • Provides expert advice and technical assistance to different government offices and institutions, regional organizations, national human rights institutions or similar structures, academic institutions, civil society, professional associations and other stakeholders. This is done through briefings, discussions, seminars and roundtables, trainings, and direct legal and policy advice. • Encourages and assists governments and civil society in the region to actively engage with the international human rights mechanisms: the treaty bodies, special procedures and in particular the Universal Periodic Review (UPR) process. • Monitors, documents and reports on human rights situations and issues. • Brings human rights into development and humanitarian work.
Highlights and promotes human rights issues and situations through advocacy and awareness raising, including through press releases, op-eds and social media |
DUTIES AND RESPONSIBILITIES
Scope of work/Expected Output
Under the direct supervision of the Deputy Regional Representative and working closely with the operations team, the Administrative Assistant consultant shall provide support to all the logistics for the various upcoming events and workshops:
Such work may include: The scope of work will include:
Expected Outputs and Deliverables:
Resources provided:
Institutional Arrangement
Duration of the Work
Duty Station
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COMPETENCIES
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REQUIRED SKILLS AND EXPERIENCE
Educational Qualifications:
- Successful completion of secondary education with five years relevant experience, preferably with a tertiary certificate or diploma in Management and/or Business studies. Knowledge and experience of office management and administration and accounting. Computer literate with good communication skills.
- Experience
- Minimum of 5 years’ experience in programme support particularly in Administration, travel, events coordination, and finance.
Language requirements
- Fluency of English language is required.
Price Proposal and Schedule of Payments
Deliverable | Dates | Percentage |
Upon signing of contract and approval of draft workplan of timelines for work to be carried out | 21 November 2022 | 30% |
Report submitted/approved on the logistic support provided for duration of the assignment | 4 January 2023 | 70% |
TOTAL | 100% |
Evaluation Method and Criteria
The proposals will be evaluated using the cumulative analysis method with a split 70% technical and 30% financial scoring. The proposal with the highest cumulative scoring will be awarded the contract.
Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:
When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:
- responsive/compliant/acceptable, and
- having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weighting; 70% * Financial Criteria weighting; 30%
Technical Evaluation (70%) |
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Minimum Secondary school qualification (complete form 7 and above educational qualification) | 30% |
Minimum of 5 years’ experience in programme support particularly in Administration, travel, events coordination, and finance. | 20% |
| 20% |
Financial evaluation (30%) | 30% |
Documentation required:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications.
- Letter of Confirmation of Interest and Availability using the template provided in Annex II.
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
- Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment.
- Financial proposal, as per template provided in Annex II. Note: National consultants must quote prices in Local currency (FJD)
- Completed health statement form- mandatory for all ICs to submit the completed HS form with attached proof of the medical Insurance cover.
Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.
Incomplete and joint proposals may not be considered. Consultants with whom there is further interest will be contacted. The successful consultant shall opt to sign an Individual Contract or a Reimbursable Loan Agreement (RLA) through its company/employer with UNDP.
Annexes
- Annex I - Individual IC General Terms and Conditions
- Annex II – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.
For any clarification regarding this assignment please write to aisake.vatilliai@undp.org