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Supply, delivery and installation of grid-tied solar PV system for UNDP, Saudi Arabia
Dear Sir / Madam:
We kindly request you to submit your quotation for Supply, delivery and installation of grid-tied solar PV system for UNDP, Saudi Arabia, as detailed in Annex 1 of this RFQ including ToR, price schedule, tasks and responsibilities, and compliance form.
Please take note of the following dates
Quotations may be submitted on or before Wednesday, October 19, 2022 and via e-mail, firstname.lastname@example.org
- The bidders should attend the Mandatory Pre-bid meeting for a complete understanding of the scope of service before sending the formal proposal to UNDP.
Time: 11:00 hrs Riyadh time (GMT+3)
Date: October 6, 2022 11:00 AM
Venue : (Virtual) Zoom Meeting
Join on your computer or mobile app
Meeting ID: 847 7779 9448
- The bidders should conduct the mandatory site visit for a complete understanding of the scope of work:
Mandatory: Site Visit will be granted on 04 October 2022, bidders should send their contact details before September 29th, 2022 at 11am Riyadh time.
If you need further information, please feel free to contact the following:
Name: Ahmed Alsalman
Cc : email@example.com
Quotations submitted by email must be limited to a maximum of 35MB, virus-free and no more than 6 email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements.
The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP’s re-computation and correction of errors, its quotation will be rejected.
After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP’s own estimated cost if sourced from its own freight forwarder and insurance provider.
At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP indicated above - http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html .
UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
Please be advised that UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:
UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.
UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf
Thank you and we look forward to receiving your quotation.
Thank you and we look forward to receiving your quotations.
Issued by: Approved by:
Name: Ahmed Alsalman
Title: Procurement Associate
Date: September 15, 2022
Name: Mohammed Siddig Mudawi
Title: Resident Representative a.i.
Date: September 15, 2022