Procurement Notices

-Closing Soon-

Background

The United Nations Development Programme (UNDP) works with national partners to help people achieve inclusive and sustainable human development. We address regional disparities by strengthening local economies and governance systems able to deliver social and health services in an equitable manner, while helping disadvantageous communities to access justice systems and legal aid. We also work to protect the environment and develop national capacities to respond to disasters and mitigate the risk they pose.

UNDP is an Implementing Agency of the Global Fund[1]. As such, UNDP supports countries worldwide with management of grant proceedings and provides the necessary capacity building support to strengthen national institutions and systems.

Often, UNDP’s work in managing programmes and conducting national capacity development activities require provision of expertise, guidance and support in a number of areas pertaining the Procurement and Supply Management function. Such is the case in connection to multiple interventions conducted by UNDP in the Health sector within or outside the scope of our work with the Global Fund.

As an outcome of the EOI published on 24 June 2015, UNDP has established a pre-approved roster of experts and senior experts, who are ready to provide consultancy services for sustainable development in the area of Procurement and Supply Management (PSM), specifically pertaining the Health sector.

Consultants listed in the roster and matching the specific ToRs for each respective assignment, are, if/when required, engaged by UNDP through the Individual Contractors[2] modality and deployed to work in any of UNDP Country Offices, HQ locations or work from their own respective locations through remote support modality. The roster is maintained for a period of 3 years.

All candidates who submitted an application in response to the original EOI (June 2015) and resulted selected for inclusion in the roster have been formally contacted and notified by UNDP.

In order to respond to the dynamic needs of services, we are adding 5 new categories (13-17) and encouraging new PSM Experts in the health sector to apply. Candidates who already applied in June are invited to apply for the new categories and/or for the previous categories (1-12) if they have gained relevant and demonstrable experience since June.

The PSM Roster Categories:

1. PSM quantification, forecasting and planning experts
2. Quality Assurance experts
3. Experts in the design of Health PSM strategies and systems
4. Experts in the evaluation and risk assessments of health supply chains
5. Health commodity related procurement process experts
6. Logistics & Logistics Management Information System (LMIS) experts
7. Experts in regulatory authorities & IPRs for pharmaceuticals & health commodities
8. Pharmaceutical and laboratory supplies experts
9. Medical equipment and supplies experts
10. Health supply chain infrastructure experts
11. PSM capacity development and training experts
12. Pharma warehousing, inventory and stock management experts

- - - New Categories - - -

     13. X-ray, scanning and radiological equipment experts
     14. Sustainable Energy experts in the health sector
     15. Epidemiology PSM experts
     16. Waste Management Experts
     17. Pharmaceutical and Health policy and financing

Duties and Responsibilities

The selected consultants are expected to provide procurement and supply management support services in a range of levels of responsibilities and functions, as below. However, context-specific Terms of Reference will be issued for each assignment.

• Support UNDP Country Offices (COs) and/or national counterparts with annual quantification, forecasting and planning exercises, including development of PSM plans mainly for procurement of pharmaceutical and health related procurement.
• Support UNDP COs and/or national partners with development and implementation of Quality Assurance strategies and procedures, for the supply, transportation, storage and distribution of pharmaceuticals and medical supplies.
• Support UNDP COs and/or national partners with the design and establishment of suitable PSM strategies and systems in the health sector.
• Support UNDP COs and/or national partners with strengthening of national capacities in the area of Health PSM, including the ability to identify and manage supply chain risks, and the optimization of systems and procedures related to the procurement, logistics, storage and distribution of pharmaceuticals and health items to secure delivery of health services.
• Develop business cases for rationalization of existing PSM strategies and procedures, including procurement planning, spend analysis, establishment of framework agreements, review of existing solicitation documents, strengthening bid evaluation, etc.
• Support and/or advise in writing Contracts (Civil Works, Professional Services, LTA, etc.) using standard UNDP templates

Travel:
When travel is required to be undertaken to a UNDP location for a specific assignment, payment of travel costs including tickets (lowest economy class only), lodging and terminal expenses shall be reimbursed by UNDP.

Note: Consultants who are offered a home-based task or assignment in their home country would be considered as National Consultants.

HOW TO APPLY:

Interested individuals must submit their applications via UNDP Jobs PORTAL at https://jobs.undp.org/cj_view_job.cfm?cur_job_id=63673  and provide the following documents/information to demonstrate their qualifications;

1. “Resume and Motivation”: Brief statement explaining the merits of the candidacy (1000 characters or less). 

2. FORM 1: This form is mandatory and should be uploaded after clicking at "Submit Appliation" at the bottm of the UNDP Jobs Portal. The template for the FORM 1 can be found at 'Documents' at the top of this page ( http://procurement-notices.undp.org/view_notice.cfm?notice_id=27986 )

-For each of the categories to which the expert submits its application, the candidate shall provide         a summary of relevant experience, and AT LEAST 3 references (including name, email and phone         number) (FORM 1 parts 'c)' and 'd)' ).

-Financial proposal specifying daily asked rates in USD (FORM 1, part 'e)').the daily rate specified in the submission will be considered as a ceiling amount / maximum daily fee.This ceiling amount will be applicable during the first 12 months from the date of notification of inclusion of the expert in the roster. Consultants included in the roster will be asked to quote specific daily fees for each concrete assignments, based on profile matching TORs. Quoted daily fees shall not exceed the ceiling amount indicated in this submission.

-CV completed and duly signed and copied and pasted to FORM 1 (Section 2). Please note             that only 1 (one) file can be uploaded to the UNDP JOBS PORTAL. Therefore please include the             CV at the second section of FORM 1.

The applications shall contain and include all information & documentation detailed above and shall be submitted before midnight CET on 01st March 2016.

Should you require any additional information with regards to this EOI – Call for proposals, kindly contact Sonia Tardajos at sonia.tardajos@undp.org.

Evaluation, selection criteria and process:

The evaluation of each application will be based on a set of selection criteria as listed in the table below and on the basis of the information submitted by each candidate. Only candidates fulfilling the minimum “expertise, experience and qualifications required” Candidates who score 65 or more points will be considered as technically qualified and eligible to be included in the roster. Candidates scoring 75 points or more will be eligible to be considered as “senior experts” for each of the categories they have applied for, provided their corresponding relevant expertise exceeds the minimum 10 years required.

UNDP may conduct an interview round with applicants, prior to issuance of a final recommendation to include the applicant in the roster, for purpose of determining fulfilment of language and competencies related requirements.

A review of the daily fees proposed by technically qualified experts will follow, to determine adherence to maximum allowed UNDP daily fees for experts and senior experts. In cases where daily fees submitted by consultants exceed maximum allowed UNDP daily fees for each band (experts maximum 650 USD/day and Senior experts 1350 USD/day, the consultant will be invited to review his/her quoted daily fee downwards accordingly.

Qualified pre-selected consultants will be notified by UNDP of their inclusion in the resulting roster. Requests for engagement and deployment of experts will be channelled through the roster in the following manner;

1. UNDP Requisitioning Units will develop a set of TORs and will transmit these to Roster Manager based in Copenhagen.
2. Roster manager will screen the roster to identify a match between one or several consultants and the ToRs for the corresponding assignment.
3. Matching consultants will be contacted by the Roster Manager, provided the ToRs and asked to confirm interest and availability in the assignment. Matching consultants will also be asked to submit an ad-hoc financial proposal, including proposed daily fee, travel costs, subsistence allowances, etc.
4. The daily fees proposed by each consultant shall at all times be lower than or equal to the agreed ceiling daily fee.
5. The Roster Manager will transmit one or several consultant options to the requisitioning unit
6. The requisitioning unit will effect final confirmation and contact the selected consultant for purpose of establishing an IC contract.

Monitoring and reporting arrangements:

• The consultant shall be supervised by an assigned Bureau for Policy and Programme Support / HIV Health and Development /Global Fund, BPPS/ HHD/GF Programme Team PSM focal point and/or UNDP Business Unit representative and s/he will report progress on a periodical basis for inputs and guidance.
• The consultant, upon award of contract, should deliver a detailed work plan for the project, which will govern the reporting and monitoring aspects.
• The review and approval of payments will be made by the assigned supervisor(s).