| Overview : REQUEST FOR PROPOSAL for provision of Security Services for UN premises in Yangon
and Field offices in Myanmar on Long Term Agreement Basis RFP No.: 2018/PROC/UNDP-MMR/048 Project: Common Services Country: Myanmar Issued on: 1 August 2018 The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal (RFP) for the above-referenced subject. This RFP includes the following documents and the General Terms and Conditions of Contract which is inserted in the Bid Data Sheet (BDS): Section 1: This Letter of Invitation Section 2: Instruction to Bidders Section 3: Bid Data Sheet (BDS) Section 4: Evaluation Criteria Section 5: Terms of Reference Section 6: Returnable Bidding Forms - Form A: Technical Proposal Submission Form
- Form B: Bidder Information Form
- Form C: Joint Venture/Consortium/Association Information Form
- Form D: Qualification Form
- Form E: Format of Technical Proposal
- Form F: Financial Proposal Submission Form
- Form G: Financial Proposal Form
If you are interested in submitting a Proposal in response to this RFP, please prepare your Proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the Deadline for Submission of Proposals set out in Bid Data Sheet. Please acknowledge receipt of this RFP by sending an email to bids.mm@undp.org, indicating whether you intend to submit a Proposal or otherwise. You may also utilize the “Accept Invitation” function in eTendering system, where applicable. This will enable you to receive amendments or updates to the RFP. Should you require further clarifications, kindly communicate with the contact person/s identified in the attached Bid Data Sheet as the focal point for queries on this RFP. UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities. Section 3. Bid Data Sheet The following data for the services to be procured shall complement, supplement, or amend the provisions in the Request for Proposals. In the case of a conflict between the Instructions to Bidders, the Data Sheet, and other annexes or references attached to the Data Sheet, the provisions in the Data Sheet shall prevail. BDS No. | Ref. to Section.2 | Data | Specific Instructions / Requirements | 1 | 7 | Language of the Proposal | English | 2 | | Submitting Proposals for Parts or sub-parts of the TOR (partial bids) | Not Allowed | 3 | 20 | Alternative Proposals | Shall not be considered | 4 | 21 | Pre-proposal conference | Will be Conducted Time: 13:30 (Yangon Time) Date : 9 August 2018 Venue: U Thant Conference Room, UNDP #6, Natmauk Road, Tamwe Township, Yangon The UNDP focal point for the arrangement is: Min Min Thein Telephone: +951 542910~19 E-mail: procurement.mm@undp.org | 5 | 10 | Proposal Validity Period | 120 days | 6 | 14 | Bid Security | Not Required | 7 | 41 | Advanced Payment upon signing of contract | Not Allowed | 8 | 42 | Liquidated Damages | Will not be imposed | 9 | 40 | Performance Security | Not Required | 10 | 18 | Currency of Proposal | Local currency (Kyats) | 11 | 31 | Deadline for submitting requests for clarifications/ questions | 5 days before the submission deadline | 12 | 31 | Contact Details for submitting clarifications/questions | Focal Person in UNDP: Min Min Thein Address: #6, Natmauk Road, Tamwe Township, Yangon E-mail address: procurement.mm@undp.org | 13 | 18, 19 and 21 | Manner of Disseminating Supplemental Information to the RFP and responses/clarifications to queries | Direct communication to prospective Proposers by email and Posting on the website http://procurement-notices.undp.org | 14 | 23 | Deadline for Submission | 16 August 2018, 17:00 (Yangon Time) | 14 | 22 | Allowable Manner of Submitting Proposals | ⊠ Courier/Hand Delivery
⊠ Submission by email | 15 | 22 | Proposal Submission Address | bids.mm@undp.org | 16 | 22 | Electronic submission (email or eTendering) requirements | - Format: PDF files only
- File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.
- All files must be free of viruses and not corrupted.
- Password for technical proposal must not be provided to UNDP until the date as indicated in No. 14 (for email submission only)
- Password for financial proposal must not be provided to UNDP until requested by UNDP
- Max. File Size per transmission: 2MB
- Mandatory subject of email: 2018/PROC/UNDP-MMR/PN/048 Tender for Security Services
- Documents which are required in original (e.g. Proposal Security) should be sent to the below address with a PDF copy submitted as part of the electronic submission:
bids.mm@undp.org | 17 | 27 36 | Evaluation Method for the Award of Contract | Combined Scoring Method, using the 70%-30% distribution for technical and financial proposals respectively The minimum technical score required to pass is 70%. | 18 | | Expected date for commencement of Contract | October 1, 2018 | 19 | | Maximum expected duration of contract | 1 + 2 years, Long Term Agreement would be for an initial period of one year with the option to extend for two additional years subject to satisfactory performance. | 20 | 35 | UNDP will award the contract to: | One Proposer Only | 21 | 39 | Type of Contract | Contract for Goods and Services on bahalf of UN Entities http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html | 22 | 39 | UNDP Contract Terms and Conditions that will apply | UNDP General Terms and Conditions for Professional Services http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html | 23 | | Other Information Related to the RFP | N/A |
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