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REQUEST FOR PROPOSAL for provision of Security Services for UN premises in Yangon and Field offices in Myanmar on Long Term Agreement Basis
Procurement Process :RFP - Request for proposal
Office :UN Premises - MYANMAR
Deadline :16-Aug-18
Posted on :02-Aug-18
Development Area :SERVICESSERVICES
Reference Number :48656
Link to Atlas Project :
00036731 - Common Services
Documents :
2018-048-RFP
Bids Form
Pre-Bid Meeting Minutes
Respond to Clarification requests
Overview :

REQUEST FOR PROPOSAL

for provision of Security Services for UN premises in Yangon
and Field offices in Myanmar on Long Term Agreement Basis

 

RFP No.: 2018/PROC/UNDP-MMR/048

Project: Common Services

Country: Myanmar

 

Issued on: 1 August 2018

 

The United Nations Development Programme (UNDP) hereby invites you to submit a Proposal to this Request for Proposal (RFP) for the above-referenced subject.

This RFP includes the following documents and the General Terms and Conditions of Contract which is inserted in the Bid Data Sheet (BDS):

            Section 1: This Letter of Invitation

Section 2: Instruction to Bidders

Section 3: Bid Data Sheet (BDS)

Section 4: Evaluation Criteria

Section 5: Terms of Reference

Section 6: Returnable Bidding Forms

  • Form A: Technical Proposal Submission Form
  • Form B: Bidder Information Form
  • Form C: Joint Venture/Consortium/Association Information Form
  • Form D: Qualification Form
  • Form E: Format of Technical Proposal
  • Form F: Financial Proposal Submission Form
  • Form G: Financial Proposal Form

If you are interested in submitting a Proposal in response to this RFP, please prepare your Proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the Deadline for Submission of Proposals set out in Bid Data Sheet.

Please acknowledge receipt of this RFP by sending an email to bids.mm@undp.org, indicating whether you intend to submit a Proposal or otherwise. You may also utilize the “Accept Invitation” function in eTendering system, where applicable. This will enable you to receive amendments or updates to the RFP. Should you require further clarifications, kindly communicate with the contact person/s identified in the attached Bid Data Sheet as the focal point for queries on this RFP.

UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities.

 

 

Section 3. Bid Data Sheet

The following data for the services to be procured shall complement, supplement, or amend the provisions in the Request for Proposals.  In the case of a conflict between the Instructions to Bidders, the Data Sheet, and other annexes or references attached to the Data Sheet, the provisions in the Data Sheet shall prevail

 

BDS No.

Ref. to Section.2

Data

Specific Instructions / Requirements

1

7

Language of the Proposal

English

2

 

Submitting Proposals for Parts or sub-parts of the TOR (partial bids)

Not Allowed

 

3

20

Alternative Proposals

Shall not be considered

4

21

Pre-proposal conference

Will be Conducted

Time: 13:30 (Yangon Time)

Date : 9 August 2018 

Venue: U Thant Conference Room, UNDP

#6, Natmauk Road, Tamwe Township, Yangon

 

The UNDP focal point for the arrangement is:

Min Min Thein

Telephone: +951 542910~19

E-mail: procurement.mm@undp.org

5

10

Proposal Validity Period

120 days

6

14

Bid Security

Not Required

 

7

41

Advanced Payment upon signing of contract

Not Allowed

8

42

Liquidated Damages

Will not be imposed

 

9

40

Performance Security

Not Required

10

18

Currency of Proposal

Local currency (Kyats)

11

31

Deadline for submitting requests for clarifications/ questions

5 days before the submission deadline

 

 

12

31

Contact Details for submitting clarifications/questions

Focal Person in UNDP: Min Min Thein

Address: #6, Natmauk Road, Tamwe Township, Yangon                       

E-mail address: procurement.mm@undp.org

13

18, 19 and 21

Manner of Disseminating Supplemental Information to the RFP and responses/clarifications to queries

Direct communication to prospective Proposers by email and Posting on the website http://procurement-notices.undp.org

 

 

14

23

Deadline for Submission

16 August 2018, 17:00 (Yangon Time)

 

14

22

Allowable Manner of Submitting Proposals

⊠ Courier/Hand Delivery
⊠ Submission by email

15

22

Proposal Submission Address

bids.mm@undp.org

 

16

22

Electronic submission (email or eTendering) requirements

 

 

 

 

  • Format: PDF files only
  • File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.
  • All files must be free of viruses and not corrupted.
  • Password for technical proposal must not be provided to UNDP until the date as indicated in No. 14 (for email submission only)
  • Password for financial proposal must not be provided to UNDP until requested by UNDP
  • Max. File Size per transmission: 2MB
  • Mandatory subject of email: 2018/PROC/UNDP-MMR/PN/048 Tender for Security Services
  • Documents which are required in original (e.g. Proposal Security) should be sent to the below address with a PDF copy submitted as part of the electronic submission:

bids.mm@undp.org

17

27

36

Evaluation Method for the Award of Contract

Combined Scoring Method, using the 70%-30% distribution for technical and financial proposals respectively

 

The minimum technical score required to pass is 70%.

18

 

Expected date for commencement of Contract

October 1, 2018

19

 

Maximum expected duration of contract

1 + 2 years, Long Term Agreement would be for an initial period of one year with the option to extend for two additional years subject to satisfactory performance.

20

35

UNDP will award the contract to:

One Proposer Only

 

21

39

Type of Contract

Contract for Goods and Services on bahalf of UN Entities

 

 

http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html

22

39

UNDP Contract Terms and Conditions that will apply

UNDP General Terms and Conditions for Professional Services

 

http://www.undp.org/content/undp/en/home/procurement/business/how-we-buy.html

23

 

Other Information Related to the RFP

N/A