REQUEST FOR QUOTATION (RFQ)

NAME & ADDRESS OF FIRM:

DATE: 5 November 2019

REFERENCE: 2019-PROC-UNDP-MMR-RFQ-140

Item

Description                                                                                                       

Q’ty

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Provision of Refurbishment Services (Interior Design, Renovation and Furniture for ITC office in Yangon within the premises of the Department of Consumer Affairs

Please see attached Terms of Reference (TOR).

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Background

The International Trade Centre (ITC) is implementing the ARISE Plus Myanmar Trade-Related Assistance project which aims to contribute to inclusive and sustainable growth. It supports greater connectivity and economic integration between Myanmar and the Association of Southeast Asian Nations (ASEAN) in line with the ASEAN Economic Community (AEC) Blueprint 2025.

As part of the project implementation modalities ITC is organizing the opening an Arise Plus project office in Yangon, within the premises of the Department of Consumer Affairs (DoCA) of the Ministry of Commerce (MOC), which aims to provide a good working environment to project staff where optimum office space is utilized with adequate equipment/furniture for best staff performance. In view of these factors, it is required to complete the necessary renovation works in the office space allocated for the project.

In order to complete the above arrangement in time, the office is looking for an individual contractor who will be responsible to fulfill the objectives of the office renovation work and to carry out all the tasks mentioned under Section III.

Objective.

Professional renovation service (Interior Design and Construction services) and provision of adequate Furniture are required for refurbishment and renovation of the Myanmar Arise Plus Project office in Yangon, Myanmar. The objective of this assignment is the interior design, renovation, renovation works and furnishing, including, supervision of works. The approximate area under renovation is approximately 102 sqm (incl. 34 sqm for office, 64 sqm for conference room).

Major services and activities include but not limited to the following:

• Task A. Perform all required site surveys and measurements, liaise with DoCA facility management unit, and execute the project office design.
• Task B. Construction and Renovation services and supervision. Supply the Equipment and Furniture provision. Office ready.

Scope of work, activities, tasks, deliverables and timelines, plus budget per deliverable.

For detailed information, please see Terms of Reference

Qualifications, Specialized Experience and additional competencies.

For detailed information, please see Terms of Reference

Annexes:

Annex 1. Terms of Reference

Annex 2. Check-list for submission

Annex 3. Form for Submitting Supplier’s Quotation

Annex 4. General Terms and Conditions for Contract
Annex 2. Floor plan of office building and detail information

CONDITIONS

Payment Terms

• Upon completion of Task A
• Upon completion of the Task B and C Renovation Work and suppling office Furniture.
• Upon completion of the defect liability period, rectifying all defects and issuing of Final completion certificate.  5%

Preferred Currency of Bid

 Local Currency (Myanmar Kyats)

A visit of the premises for interested bidders will be held on:

Time:  10:00 AM

Date:  13 November 2019

Venue: Premises of the Department of Consumer Affairs, in Yangon, Myanmar

The UNDP focal point for the arrangement is:

Mr. Min Min Thein

E-mail:  mmr.procurement@undp.org

A pre-Bid conference will be held on: 

N/A

Validity of Quotation

 120 DAYS        

Preliminary Examination -

Completeness of quotation.

 Partial bids permitted.         Partial bids not permitted

Deadline for submitting requests for clarifications/ questions

5 days before the submission date.

Contact Details for submitting clarifications/questions[1]

Focal Person in UNDP: Min Min Thein

E-mail address dedicated for this purpose: mmr.procurement@undp.org

Deadline of Bid Submission

Date and Time:  November 19, 2019 5:00 PM (Yangon Time)

Manner of Submitting Bid

☒ Courier/Hand Delivery

☒ Electronic submission of Bid

Conditions and Procedures for electronic submission and opening, if allowed

☒ Official Address for e-submission:  bids.mm@undp.org

☒ Format : PDF files only, password protected

☒ Password must not be provided to UNDP until the date and time of Bid Opening as indicated September 10, 2019 5:00 PM (Yangon Time)

☒ Max. File Size per transmission: 8 MB

☒ Max. No. of transmission: 5

☒ Mandatory subject of email: 2019-PROC-UNDP-MMR-RFQ-140, Provision of Refurbishment Services (Interior Design, Renovation and Furniture for ITC office in Yangon within the premises of the Department of Consumer Affairs

☒ Virus Scanning Software to be Used prior to transmission.

☒ Time Zone to be Recognized: Myanmar

☐ Other conditions:  [pls. specify]

Required Documents that must be Submitted to Establish Qualification of Bidders (In “Certified True Copy” form only)

☒ Company Profile, which should not exceed fifteen (10) pages, including printed brochures and product catalogues relevant to the goods/services being

☒ Tax Registration/Payment Certificate issued by the Internal Revenue Authority evidencing that the Bidder is updated with its tax payment obligations, or Certificate of Tax exemption, if any such privilege is enjoyed by the Bidder

☒ Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation

☒ Latest Audited Financial Statement (Income Statement and Balance Sheet) including Auditor’s Report for the past [2 years]

☒ Statement of Satisfactory Performance from the Top 3 Clients in terms of Contract Value the past  [2 years]

☒ Bank References (Name of Bank, Account Name, Bank Account No., Bank Location, Contact Person and Contact Details)

☒ Selected Bidder will be piggyback by other UN Agencies from UNDP Contract

General Terms and Conditions

Copy enclosed

Award of Contract

UNDP reserves the right to accept or reject any proposal received in response to this RFQ and to negotiate with any of the proposers or other firms in any manner deemed to be in the best interest of UNDP.

Quotation should be in a sealed envelope and sent to Programme Support Team Leader, UNDP Myanmar Office at No. 6 Natmauk Road, Tamwe Township, Yangon mentioning 2019-PROC-UNDP-MMR-RFQ-140 and your company name on the envelope.

NAME, FUNCTIONAL TITLE: Krishna Raj Adhikari, Head of Common Services and Transaction Services

CONTACT ADDRESS:

United Nations Development Programme

No. 6, Natmauk Road, Tamwe Township

Fax: +95 1 544531 & 545634 or Email: bids.mm@undp.org