Procurement Notices

Please see attached Bid Bulletin1 for reference. Note that the deadline of submission of bids is extended until 26 May 2021, 5.00PM Manila time. Thank you -14 May 2021

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Please see attached Bid Bulletin 2 for reference.  Thank you -06 May 2021

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Please see attached Bid Bulletin1 for reference. Note that the deadline of submission of bids is extended until 19 May 2021, 5.00PM Manila time. Thank you -04 May 2021

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INSTRUCTIONS TO BIDDERS

For the Sale of UNIDO and UNDP Vehicles

UNDP and UNIDO in the Philippines are hereby inviting bids for sale of 5 different vehicles.  The details of the vehicles and bidding process is provided in this document.  for any clarification on the process please communicate by writing to procurement.ph@undp.org

The following rules and regulations will govern the bidding process:

1. Particulars of the Vehicle For Bidding.  Annex A shows the particulars of the vehicle offered for sale through sealed bidding and serves as the form to be used in submitting bids. Vehicle being disposed is on an "as-is-where-is" basis. Therefore, UNDP will not entertain any complaints of malfunction of the vehicle, nor will it accept any requests for repair or transporting of vehicle purchased before or after the sale. This does not in any way imply that the asset for sale requires such repair or servicing.

2. As safety precaution against COVID-19, all vehicles will not be available for physical viewing and inspection. Please refer to Annex B to Annex F  for the latest photos of the vehicles.  The vehicles are currently located on the following places:

3. Bidders can quote for one or multiple vehicles. 

4. Financial Bid. The financial bid should indicate an all -inclusive bid price quoted in Philippine Pesos. Minimum bid price for each vehicle is indicated in the attached bid form.

5. Security Deposit. A security deposit in the form of a cheque made payable to “UNDP Representative Peso Account” equivalent to ten (10%) of the total bid price. A copy of the check must be submitted along with the bid on or before the deadline.

Original copy of the security deposit in a form of cheque should be submitted to UNDP Procurement at the address below on or before the deadline. Kindly email procurement.ph@undp.org 3 days before physical submission of the cheque to UNDP Premises:

UNDP: 15th Floor North Tower, Rockwell Business Center Sheridan, Sheridan Street corner United Street, Highway Hills, Mandaluyong City

The security deposit of the successful bidder shall be retained as a guarantee which shall be forfeited to UNDP in case of failure to pay the full amount within a period of ten (10) working days after confirmation of the sale to the successful bidder. Security deposits of unsuccessful bidders shall be returned 1 day after the receipt of full payment in form of cash or check from the successful bidder/s made to UNDP Finance Unit.

6. Forfeiture of the security deposit. Bids whose security deposit are found, after opening of the financial bids, to be less than the required minimum amount shall cause the bid to be rejected. Under such circumstances, the bond shall be forfeited by UNDP.

7. Withdrawal of bids. All bidders shall be allowed to withdraw his/her participation, but only before deadline of submission of bids. The bid may be withdrawn only after the bidder officially communicates his/her purpose in writing to UNDP on or before the deadline herein specified. In which case, the security deposit shall not be forfeited and will be returned to the bidder unopened.

However, no bid can be withdrawn for any reason whatsoever after the deadline of submission of bids. Should the bidder insist on withdrawing his/her bid after the deadline of submission of bids, such withdrawal shall cause the forfeiture of the security bond.

8. Submission of Bids.  The bid submission form and the copy of the cheque should be submitted to bids.ph@undp.org on or before 07 May 2021, 5.00PM Manila time.  

9. Late submission of Bids. Bids submitted after 07 May 2021, 5.00PM Manila time for whatever reason or cause shall be considered late. The original check shall be also returned to the bidder.

10. Opening of the Bids. Unless otherwise officially communicated by UNDP to the bidders, the bids shall be opened on 10 May 2021, 1.00PM Manila time, in the presence of UNIDO and UNDP representatives.

11. Payment of Taxes. If the winning bidder is not a VAT-exclusive entity, the vehicle shall only be handed over by UNDP upon the bidder's submission of the official receipt confirming the full payment of taxes to the internal revenue authority.

12. UNDP reserves the right to reject any or all bids, or to accept such bid as may be appropriate with UNDP policies and procedures. UNDP assumes no responsibility whatsoever to compensate or indemnify the bidder for any expense or loss that may be incurred for the preparation of bids, nor does UNDP guarantee that an award will be made.