Procurement Notices

                                                                                   TERMS OF REFERENCE

International Communication, Community Engagement and Accountability (CCE) Expertise: Support to the PNG CCEA Situation          Analysis and CCEA Program Roll Out

1. Project Background

Papua New Guinea – home to 50% of the population of the Pacific region – faces a variety of challenges with humanitarian consequences as a result of regular natural disasters (earthquakes, volcanoes, landslides, frost, drought, tsunamis), conflicts, civil strife and governance issues. The hazard profile of Papua New Guinea comprises frequent localized disasters affecting specific communities and regions although there have also been less frequent large-scale disasters such as the 2015/16 El Niño-induced drought and frost and the 2018 Highlands Earthquake. National and sub- national capacities for and investment in disaster risk management remain weak. There is broad variation in national, provincial and local capacities to plan for and effectively respond to humanitarian emergencies. The need to strengthen co-ordination and communication between national and provincial institutions responsible for humanitarian planning, preparedness, response and recovery, remains a priority.

Following the departure of UN OCHA from Papua New Guinea in June 2015, UNDP assumed the role of humanitarian response coordination in addition to its overall responsibility to conduct operational activities for disaster mitigation, prevention and preparedness. This humanitarian response coordination role includes contingency planning, managing information sharing and coordination of international humanitarian partners’ interventions. It is the focal point for emergencies within the UN System and provides secretariat support to the UN Resident Coordinator, UN Country Team, Disaster Management Team, Inter-Cluster Coordination Group and, as appropriate, the National Disaster Centre.

In this context, the Humanitarian Advisory Team Project is recruiting a Senior National Coordinator to assist in coordinating a scoping mission on response-wide Communication, Community Engagement and Accountability to address capacities, capabilities, opportunities and gaps. It has been widely agreed that effective Communication, Community Engagement and Accountability (CCEA) are essential for making progress toward greater participation and accountability towards affected populations in humanitarian response. The Senior National Coordinator will be supported by an International CCEA Expert from the firm.

The International CCEA Experts will support the implementation and scale up of existing capacity in CCEA in the response. By providing remote technical support to the National Coordinator, the International CCEA Experts will build capacity, mentor and support the delivery of specific outputs, below.

2. Objective

The overall objectives of the consultancy are to:

1. Provide technical oversight of the PNG CCEA scale up and implementation, by mentoring and supporting a Senior National Coordinator.
2. Foster opportunities to build capacity, develop quality products and share learning in and between PNG and other regional contexts.

3. Scope of consultancy

The main tasks of the assignment consist of the following:

1. Provide technical remote support to the Senior National CCE Coordinator in PNG and support shared deliverables including effective coordination, learning documentation and training.
2. Support the development of TORs and identification of suitable candidates to deliver on trainings
3. Support the identification of priority learning needs and co-design workshops and training needs
4. Support the Senior National Coordinator to deliver 2 x workshop
5. Support the development of TORs and identify a consultant to carry out an after action review
6. Develop a quarterly report with the Senior National Coordinator and share once agreed. Report to cover progress made in the set up and implementation of the coordination national platform and key deliverables.

4. Key deliverable and schedule of payment

1. Institutional Arrangements

The work will be undertaken over period of July 2021 to July 2022 by the firm. The firm will work closely with UNDP’s Senior National Coordinator to discuss and report on prioritisation and a relevant timeline.

UNDP will manage the Senior National Coordinator and oversee the in-country actions as per shared deliverables.

1. Resources Provided

UNDP will not be required to provide additional resources to this Institutional Contract. This contract is supported by a proposal (RFP) for the same project period and by the provision on UNDP staff member (Senior National CCE Coordinator) to support the delivery of shared objectives.

1. Duration of the Assignment

The duration of the assignment is from 19th July 2021 to 31st July 2022

1. Duty Station

The duty station for this assignment is Home-based. It is assumed that due to the COVID-19 situation, in-country visits will not be possible during this project period.

1. Qualification, Team Composition and Experiences

General expertise and qualifications of the consulting firm should be as follows:

• Minimum 10 years’ experience working with developing countries on communication, community engagement and accountability
• Demonstratable experience in the developing national CCEA platforms and designing, monitoring and undertaking training, learning and evaluation.
• Demonstratable experience in mentoring and working closely with others in a remote context.
• Ability to work independently and to deliver high quality programs with minimal supervision
• Strong inter-personal skills, in particular, demonstrated team leadership qualities and excellent oral communication skills.
• Experience of PNG and the Asia-Pacific region is an advantage. 

1. Technical Evaluation Criteria

Incomplete proposals and failure to comply with proposal submission instruction will not be considered or will result in disqualification of proposal.

For any clarification regarding this assignment please write to UNDP PNG Procurement at procurement.pg@undp.org