View Notice

Procurement Process :RFP - Request for proposal
Deadline :17-Oct-22
Posted on :29-Sep-22
Reference Number :96115
Link to Atlas Project :
00112081 - NAMA-Investing in Solar PV
Documents :
Terms of Reference
Solicitation document for Request for Proposal
Overview :

1. Responses to clarification

Our firm has some clarification questions about the Baseline Review for the NAMA Support Project, with a submission deadline on the 17th October.


Under “IV. Specific Tasks”, Task 3 states that the firm will “Train the NAMA PMU, MoPE and NAWEC staff on data collection, analysis and management beyond the scope of the consultancy for future monitoring, reporting and verification.”.


We would like to know how long you would like this training period to be, given the short length of the project?

Response -  We will consult internally to confirm whether the timeline for the consultancy can be adjusted. In the mean time, prospecting consultancy firms have to develop their proposal in strict compliance to the ToR.  Bidders may suggest more realistic timelines for consideration during negotiations or inception workshop.  

Are there any specific aspects of data collection, analysis and management that these staff specifically require training on?

Response -   The goal of the training is to enable the national stakeholders to replicate similar surveys/ baseline studies in future with little or no supervisions. Whatever curriculum is required to realise that goal will be needed.

How long will the NAMA PMU require software for MRV beyond the scope of the consultancy?

Response  The MRV tool or software should be usable for at least five years.


Our second clarification is about the scope of the survey. The Terms of Reference mention the regions in which the survey will take place.


Is there a list of specific communities that will be targeted?

Response -  The list of communities will be determined by the sampling method but must include Farafenni and Basse.

Is the expectation that 20 enumerators is the number needed to conduct a survey of this scale in 3-4 weeks?

Response -  This is correct. The technical and financial proposal must conform with the requirement in the ToR. After selection of the preferred bidder and if the consultancy firm deems it necessary to have more enumerators, a justification should be provided. The enumerators cannot be less than 20 people for the interest of effectiveness and efficiency.


Pleaese take note.




Dear Sir / Madam:


We kindly request you to submit your Proposal for Baseline Review for the NAMA support project

Please be guided by the form attached hereto as Annex 2, in preparing your Proposal. 


Proposals may be submitted on or before Friday, September 16, 2022and via email address below:


              Your Proposal must be expressed in  English, and valid for a minimum period of 90 days


In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline.  Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.


Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.  


The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract.  Any offer that does not meet the requirements shall be rejected.


Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail, and the total price shall be corrected.  If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected. 


No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal.At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. 


Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 3.


Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.


              UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:

              UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP. 


UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities.  UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link :


Thank you and we look forward to receiving your Proposal.


Sincerely yours,

Nana Chinbuah