2 | Background The International Trade Centre (ITC) is implementing the ARISE Plus Myanmar Trade-Related Assistance project which aims to contribute to inclusive and sustainable growth. It supports greater connectivity and economic integration between Myanmar and the Association of Southeast Asian Nations (ASEAN) in line with the ASEAN Economic Community (AEC) Blueprint 2025. As part of the project implementation modalities ITC is organizing the opening an Arise Plus project office in Nay Pyi Taw, within the premises of the Ministry of Commerce (MOC), which aims to provide a good working environment to project staff where optimum office space is utilized with adequate equipment/furniture for best staff performance. In view of these factors, it is required to complete the necessary renovation works in the office space allocated for the project. In order to complete the above arrangement in time, the office is looking for an individual contractor who will be responsible to fulfill the objectives of the office renovation work and to carry out all the tasks mentioned under Section III. Objective. Professional renovation service (Interior Design and Construction services) and provision of adequate Furniture are required for refurbishment and renovation of the Arise Plus Myanmar Project office in Nay Pyi Taw, Myanmar. The objective of this assignment is the interior design, renovation, renovation works and furnishing, including, supervision of works. The approximate area under renovation is approximately 31 sqm (19’5” x 17’10”) and is currently not connected to electricity, telephone or internet networks. Major services and activities include but not limited to the following: - Task A. Perform all required site surveys and measurements, liaise with MOC facility management unit, and execute the project office design.
- Task B. Construction and Renovation services and supervision. Supply the Equipment and Furniture provision. Office ready.
Scope of work, activities, tasks, deliverables and timelines, plus budget per deliverable. In close coordination with UNDP procurement Unit in Yangon, the Ministry of Commerce (MOC) in Nay Pyi Taw, and under overall supervision of the ITC Project team, the Design, Renovation Services and Supply of furniture will be required to complete the office interior renovation project. Task A. Perform all required site surveys and measurements and liaise with the facility management unit of MOC and execute the project office interior design, renovation services: - Arrange site surveys and data collection.
- Draw execution plans, including: all necessary floor plans, sections, elevations, schemes, Furniture layouts and specifications, fire/hazard escape drawings, etc.
- Develop detailed time schedule for the design phase execution
- Develop works execution time schedule.
- BOQ for renovation works with price estimate.
- BOQ for furniture supply and installation with price estimate.
- No. of Fire Extinguishers required for the project office and security plans
- Revise the design documentation and BOQ as needed until the price estimates fit in ITC construction budget expectation.
- Assist in obtaining necessary authorizations and approvals from MOC facility management unit and respective local authorities.
Task B. Construction and Renovation services and supervision. Office ready. - Submit construction and Renovations works execution schedules.
- Complete the construction and renovation work as per agreed plan.
- Provide comprehensive construction site supervision.
- Organize all necessary meetings with ITC and UNDP.
- Provide quality assurance and control.
- Validate works done as per approved milestones to when payments to contractor and suppliers can be released by UNDP.
- Issuing all necessary certificates.
Task C. Supply Equipment and Furniture provision. Office equipment ready. - Design lay-out and furniture to maximize the usable working space. Possible arrangement could include 4 desks + chairs with power, cables & telephone per working station, 1 conference room table + 8 chairs with power and cables, 1 high table for coffee machine and microwave and 1 filling cabinet
- Bidder shall consider the work station available for the connection of the electrical switches for power, cable and telephone networks
- Provide price quotations for required office furniture including technical specifications, designs, catalogues and drawings
- Other UN agencies, funds or programs should have the right to purchase the same or similar services from selected Contractor(s) at their sole discretion under this terms and conditions
Proposed duration.
- Task A 10 working days
- Task B and C Interior renovation and furniture provision works duration 1 month
- Defect liability period 6 months
REPORTING OBLIGATIONS | Name of the report | Deadline for submission | 1 | Final technical design and accompanying documents and assessments for office rooms: - Technical description;
- Bill of quantities with estimated cost
- Technical specification for furniture and other equipment
- All drawings necessary for structures of such kind, as prescribed by the local law
| 10 days after signing the contract |
Consultant’s outputs for Phase 1: | | Name of the report | Period/deadline for submission | 1 | Weekly reports on the process and progress of renovation of the project office in accordance to the TOR. | Every week, following commencement of civil works for renovation of project office until | 2 | Renovation and Construction Project service and supply the equipment and furniture for Project Office | Estimated commencement of works: as soon as the technical design is agreed on with MOC and ITC. Estimated completion of works: at the latest on 30 November 2019 | 3 | Final delivery of the renovation made | At maximum, 5 days after completion of renovation works and supply the furniture and equipment. |
Consultant’s outputs for Phase 2: The contractor will deliver an electronic copy of technical designs and accompanying documents to UNDP/ITC and MOC in both Myanmar and English languages. Qualifications, Specialized Experience and additional competencies. - Proven track record in successful implementation of similar projects in the past 2 years.
- Professional expertise and excellent background in interior design, construction works and supervision.
- The constructor must have the necessary experience and expertise in the supply and installation of office furniture and equipment
Annexes: Annex 1. Terms of Reference Annex 2. Check-list for submission Annex 3. Form for Submitting Supplier’s Quotation Annex 4. General Terms and Conditions for Contract
Annex 2. Floor plan of office building and detail information | |
